Team Associate (temporary appointment of at least 6 months)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,157 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The Division of Administration and Finance provides full range of administrative and financial support and services to all regional activities and programmes to facilitate the achievement of WHO objectives. Enabling and support functions. Administrative support services necessary for the efficient functioning of the Organization provided.

DESCRIPTION OF DUTIES

Under the general supervision of the Director, Administration and Finance, the incumbent will perform the following duties:

1). Oversee and monitor the information flow of the office of the Director, screening, sorting, analysing and identifying areas requiring action by the Coordinator or Director;

2) Disseminate information on administrative procedures to GS staff in the Division of Administration and Finance and assist staff of in adhering to WHO administrative procedures;

3) Draft replies to general and administrative correspondence on the basis of instructions or on own initiative, and finalize such correspondence;

4). Monitor deadlines, reminding responsible staff of such and ensuring that correspondence and queries are responded to in a timely manner;

5) Maintain a record of all incoming communication with appropriate system of referral and follow up, update monitoring files of DAF's Office, and maintain filing systems, ensuring that all activities supported are traceable and accessible, as required;

6). Assist in gathering, compiling and maintaining information relevant to the administration and finance, including various statistics required by DAF;

7). Screen and receive visitors and telephone calls with tact, discretion, making appointments and updating of DAF's calendar, answering queries and/or redirecting visitors and callers with diplomacy and courtesy, obtaining background information on the purpose of appointments;

8). Initiate, through Oracle/GSM procurement module the necessary procurement of goods and services contracts, monitor and record receipt of deliverables, and initiate and monitor payments and receipts as needed;

9). Support the organization of unit/division and Regional Administration Network meetings, activities etc, including the typing of lists of participants, preparation of travel requests, files, presentations and slides, reservation of meeting rooms and hotel accommodation;

10). Using the Global Management System (GSM), prepare travel requests for official WHO travel. Make flight and hotel reservations, prepare travel files and deal with other related matters as requested or on own initiative;

11). Perform other related duties, as required.

REQUIRED QUALIFICATIONS

Education

Essential: Graduation from secondary school or equivalent with thorough training in secretarial duties and office practices.

Experience

Essential: At least five years of experience in administrative and/or secretarial positions.

Skills

-Thorough knowledge of office procedures.

-Ability to discern routine from non-routine tasks and ability to draft routine correspondence.

-Skill in the use of word processing equipment and standard office software.

-Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment Creating an empowering and motivating environment

Use of Language Skills

Essential: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 638,273 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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