Team Assistant

Volunteering Admin

Contract

This is a UNV contract. More about UNV contracts.

To fulfill its mission, the ECA SRO-NA is implementing activities and events for its member states and the region. In this regard, to support the Administrative and Finance Unit in the Office, ECA SRO-NA is seeking a Team Assistant (National UNV Specialist), to assist in implementing Office operations. The Team Assistant (National UNV Specialist) will work under the direct supervision of the Administrative and Finance Officer and the overall guidance of the Director of ECA SRO-NA. He/She will provide support to Office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Team Assistant (National UNV Specialist), promotes a client, quality and results-oriented approach. He/She will work in close collaboration with the Office staff and other ECA staff to exchange information and ensure consistent service delivery.

The Team Assistant (National UNV Specialist) will be responsible for the following duties: • Performs a wide range of office support and secretariat functions. • Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. • Monitors processes and schedules related to the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements. • Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. • Generates a variety of standard statistical and other reports, work orders, etc., using various databases. • Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. • Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling. • Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. • Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. • Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. • Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. • Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.). • Maintains files (both paper and electronic) and databases for work unit. • Assists in providing software and office equipment support. • Performs other duties as assigned.

• Integrity • Respect for Diversity • Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

• A minimum of 3 years of relevant work experience in Administration, General Office support, programme/project support, and events support is required • Experience in the usage of computers and Office software packages is required • Experience in data analytics or related area is desirable • Experience in UN or international organizations is an advantage

Rabat, the capital, is a peaceful city. People are friendly to visitors. Services in terms of banking, transportation, health and communications are easily-available. Road network is good both in terms of spread and quality of the roads. Public transportation in is limited. Taxis are relatively cheap and easily available. There are a number of shopping malls, restaurants, gyms, and cinemas. A large variety of accommodation options can be found. There are no specific security threats.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

Entitlements related to the volunteering position:

1. Pre-assignment Entry lump sum: USD 350 Relocation costs: $175 at beginning and end of assignment if duty station is outside of commuting distance (as determined by UNV)
2. During Assignment Volunteer living allowance: MAD 14215.5 Learning and training: Access to UNV's learning and career development resources Annual leave: 2.5 days per month Insurance: Comprehensive coverage for health, life and malicious acts for the UN Volunteer and health insurance coverage for up to 3 eligible dependents. See the Conditions of Service for more details on eligibility criteria.
3. End of assignment Exit lump sum (paid on successful completion of assignment): $120 for each month served, paid on completion of contract

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Added 11 days ago - Updated 6 hours ago - Source: unv.org