Overview

Provide administrative support to the UNIDO country office and related projects.

You have:

• Completed higher secondary education (high school diploma or equivalent), is required.
• A minimum of three (3) years of work experience in the related fields of the post, is required.
• Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
• Fluency in written and spoken English, French and Arabic is required.
• Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience with SAP or similar ERP software is desirable.

Title: Team Assistant

​Requisition ID: ********5615******** Grade: ********G3 (SB-2)******** Country: ********Algeria******** Duty Station: ********Algiers******** Category: ********Local Support Personnel******** Type of Job Posting: ********Internal and External******** Employment Type: ********NonStaff-Regular******** Application deadline: ********05-May-2025******, 11:59 PM (Vienna, Austria time)**

Vacancy Announcement TEMPORARY APPOINTMENT OF PROJECT PERSONNEL Only nationals or permanent residents of the country of the duty station are considered eligible. Female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

This position is located in the UNIDO Country Office in Algeria [GLO/RFO / FLD / ARB / ALG] and under the supervision of the UNIDO Country Representative (UCR). It provides administrative support to the UNIDO country office and related technical cooperation projects, in accordance with financial / procurement rules and regulations using the SAP system.

PROJECT CONTEXT

##### MAIN DUTIES

Concrete/

measurable

Outputs to be achieved

Expected duration

Location

Contribute to the administrative tasks related to the overall activities in the UNIDO Desk, including the assistance to the UCR and to project activities such as meetings, consultations, missions, workshops and seminars.

A well-functioning administration in the Office

continued

UNIDO Field Office

Arrange logistics for HQs missions, i.e hotel bookings, consultations and prepare draft programme; confirm appointments with projects, counterparts, local authorities etc.

All logistics in place – no delay no complain

continued

Contribute in drafting routine and non-routine correspondence. Prepare papers, BNs, reports and presentations by extracting/summarizing statistics. Undertake computer based searches and compile background information;

Meetings well prepared.

Continued

UNIDO Field Office

Participate to meetings when relevant and draft the minutes.

Follow-up on meetings insured.

When relevant

Meeting location/UFO

Participate in the thematic groups related to UNDS activities such as, youth, women, SDGs, communication and UNDAF results groups etc. as well as security issues, and report on the main discussions and inputs for follow-up;

Participation of UNIDO to UNDS thematic groups/security related meetings insured.

When relevant

Meeting location

Monitor the Field Operating Budget of the UNIDO office, raise Shopping Carts/Purchase Orders in SAP/SRM for all procurements (incl. payments of the Rent/security), assets. Raise Shopping carts for payments through Straight Expenses (SE) and Operational Cash Advance (OA). Follow up with HQ (RPF/OD) and FIN/APT the issuance of ASR; submit to HQ budget revisions as required and keep records of all supporting documentations.

Field Operating budget duly implemented along with rules and regulations of UNIDO – Procurement rules – no overspent budget – no delay in payment

continued

UNIDO Field Office

Raise Trips in SAP Travel Management for the UCR ; ensure logistics for the trip is in place (Visa, hotel, DSA etc.) and also raise Expense Report in SAP/TM collecting supporting documents of the mission.

No post facto trip – All trips are cleared in SAP

Maintain an updated local inventory of assets and reports procurement of new assets to PSM/GES

Updated inventory of assets

Route incoming correspondence /mail and take appropriate action as directed by the UCR.

No delay to answer correspondence

Maintain files (both paper and electronic) and databases related to country office and projects work, projects ASRs, contracts…

Proper filing system in place and maintained.

Screens phone calls and visitors, responds to moderately complex information requests and enquiries,

Security and Proper public relations system in place.

Performs other duties as assigned by UCR (ie.: communication, project monitoring)

Continued UNIDO Field Office

#####

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education

Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent is desirable.

Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

Technical and Functional Experience

• A minimum of three (3) years of work experience in the related fields of the post, is required.
• Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
• Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience with SAP or similar ERP software is desirable.

Languages

Fluency in written and spoken English, French and Arabic is required.

REQUIRED COMPETENCIES

Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key Competencies

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal. Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO website for details on how to apply: www.unido.org

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants: UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: [email protected]

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: careers.unido.org