Team Assistant
Organize documentation and support HR operations in UN.
This opening expired 1 year ago.
Do not try to apply for this job.
Overview
Organize documentation and support HR operations in UN.
You have:
- High school diploma or equivalent is required.
- A minimum of three years of responsible experience in administrative functions or general office support is required.
- Fluency in English is required.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
All documentation received from the hiring managers, the selected candidates, consultants, and individual contractors is filed and organized in the CIC central repository system in Microsoft SharePoint.
Work Location
Remote and home-based
Expected duration
6 months. Desired start date is 1 April 2025.
Duties and Responsibilities
The temporary job opening is full-time (35 hours weekly) for six months. The individual contractor assignment will be a remote work arrangement. The working hours is from 9:00 to 17:00 New York time. This individual contractor's position is located in the Non-Staff Desk, Human Resource Unit, Executive Office serving the Departments of Political and Peacebuilding Affairs (DPPA) and Peace Operations (DPO). The individual contractor is under the general supervision of the Team Lead of the Affiliated-Personnel Desk • Maintain the content of the office intranet for non-staff issues. • Communicate information to clients non-staff administration, procedures, and UN systems • Monitor the internal ticketing system and work on assignments assigned. • Assist in improving the internal business processes for non-staff • Maintain and organize files on Microsoft SharePoint • Support with organizational and operational improvements • Ad hoc assignments.
Qualifications/special skills
High school diploma or equivalent is required. A minimum of three years of responsible experience in administrative functions or general office support is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
Additional Information
Geographical diversity is a strong consideration. Women are particularly encouraged to apply. Candidates should list all work experience and diplomas in the relevant part of the application. Work experience and diplomas only mentioned in the cover letter will not be considered for screening purposes. Statements must include concrete start and end dates, detailed description of tasks and achievements and whether the experience was obtained in full-time or part-time. Candidates should note that eligibility and fees will be decided based on their submitted application only. There is no option to revise an application after submission. An appointment shall not be granted to a person who is the father, mother, son, daughter, brother, or sister, including step-parents, step-children, and step-siblings of a staff member.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your experience with administrative functions in a previous role? | The interviewer wants to understand your practical background in administrative tasks. | Highlight specific experiences and tasks that relate directly to the role. |
| How do you prioritize tasks when handling multiple assignments? | This question assesses your time management and prioritization skills. | Pro members can see the explanation. |
| What tools have you used for file management and documentation? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you improved a process in the workplace. | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle a conflict with a team member? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
careers.un.org
