Team Assistant
Provide coordination and organization support for the Programme Management and Administration Unit.
This opening expired 1 year ago.
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Overview
Provide coordination and organization support for the Programme Management and Administration Unit.
You have:
- A minimum of two years of responsible experience in the field of project management, administration or finance and budget.
- Knowledge of database and ERP systems is desirable.
- Experience with word processing, spreadsheets and/or communication software is required.
- Experience using collaborative remote meeting platforms and/or software is desirable.
- Excellent computer skills using Excel, MS Office Suite and knowledge of ERP systems required.
- Client orientation; interest in environment and/or climate change issues is an asset.
- Excellent communication skills are required.
- Excellent organizational skills and high level of attention to detail.
- Proven ability to work as part of a team in a fast-paced environment.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
Provide coordination and organization support for the Programme Management and Administration Unit under Mitigation branch.
Work Location
Paris
Expected duration
6 months
Duties and Responsibilities
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The overall objective of the UNEP's Climate Change Division (CCD) is to support countries to increasingly transition to low-emission economic development pathways and enhance their adaptation and resilience to climate change. These posts are located in UNEP/CCD at the Paris duty station. The individual contractors under the Programme Management and Administration Unit will provide necessary support to ensure key administrative processes are carried out in a timely manner and in line with UN regulations and rules. Tasks will include project implementation support, travel/event management support, and finance and budget support. The individual contractors will also be assisting in the consultancy paperwork, preparing SSFA’s/PCA’s and providing general programmatic support.
Qualifications/special skills
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The overall objective of the UNEP's Climate Change Division (CCD) is to support countries to increasingly transition to low-emission economic development pathways and enhance their adaptation and resilience to climate change. These posts are located in UNEP/CCD at the Paris duty station. The individual contractors under the Programme Management and Administration Unit will provide necessary support to ensure key administrative processes are carried out in a timely manner and in line with UN regulations and rules. Tasks will include project implementation support, travel/event management support, and finance and budget support. The candidate will also be assisting in the consultancy paperwork, preparing SSFA’s/PCA’s and general programmatic support. Objectives: Each month the candidate will: Assist with project implementation tasks, including monitoring of monthly consultant payroll. Assist with travel/event management meetings, including travel planning and travel request processing for meeting participants which includes following steps: ensure each travel is approved in Travel Plan and accurate bio data of traveler in the system, gathering travel requests within deadlines, assembling all the documents and reviewing, verifying compliance of travel regulations and ensure budget availability, late travel submission managing, input travel data in UMOJA and filing, prepare travel authorization and obtain relevant signatures under UNEP/UNOPS travel procedure, ensuring required travel certification under UNEP travel procedure, communicate with regional travel experts and official travel agent, i.e. UNOG/UNON and CWT, create expense reports, ensure accurate travel payments through direct bank transfers and cash cards, plus venue and logistics arrangements. Provide support in finance and budget, including bank details and other records. Ensure administrative reporting and filing systems are up to date. Carries out routine correspondence and uses standard word processing package to produce reports. Provide support to meetings held in person and/or on virtual platforms. Assist in paperwork for consultants. Assist in supporting Project Managers with the preparation of project documentation. Assist in preparing contracts and donor agreements, including inputting into UNEP’s ERP system. Provide support in monitoring and tracking administrative documents, including the receipt and accuracy of approvals and signatures to ensure compliance with relevant legal, financial, and other requirements. Generate a variety of standard statistical and other reports, work orders, etc., using various databases. Perform other duties as assigned. A minimum of two years of responsible experience in the field of project management, administration or finance and budget. Knowledge of database and ERP systems is desirable. Experience with word processing, spreadsheets and/or communication software is required. Experience using collaborative remote meeting platforms and/or software is desirable. Administration of projects, travel/event management support, financial and budget processing and record-keeping. Excellent computer skills using Excel, MS Office Suite and knowledge of ERP systems required. Advanced user of Excel is an asset. Client orientation. Interest in environment and/or climate change issues is an asset. Excellent communication skills are required. Excellent organizational skills and high level of attention to detail. Proven ability to work as part of a team in a fast-paced environment.
Languages
Not available.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe a time when you had to manage multiple administrative tasks under tight deadlines? | The interviewer seeks to understand your time management and prioritization skills in a busy environment. | Provide a specific example, detailing the tasks and how you efficiently organized them. |
| How do you ensure compliance with regulations and guidelines in administrative processes? | This question gauges your understanding of regulatory frameworks and attention to detail. | Pro members can see the explanation. |
| What strategies do you use to coordinate travel and events effectively? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you had to prepare a report with statistical data. What tools did you use? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you maintain effective communication with team members in remote settings? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
careers.un.org
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