Team Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (WHE) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

DESCRIPTION OF DUTIES

The incumbent will be performing the following duties and responsibilities:

Operations Support and Logistics

1. Control the quality and quantity of goods received from suppliers, buyers and other entitles, comparing the purchase/ procurement order against the delivery note and inform the line manager of any problems (damaged or missing items etc.).

Monitor delivery notes if any irregularities are detected; inform the line manager accordingly when receiving goods, check the following:

1. The number of packages received matches the cargo manifest and airway bill.2.The content of each box is identical to the order and the packing list.
2. Check cool boxes upon receipt and the cold chain temperature monitoring card. If the result of the reading is positive, transfer the contents of the cool boxes to the refrigerators; immediately inform the line manager of any problems.
3. Provide cargo manifest, packing list and certificate of the items received to the line manager to centralize the filing of these documents. Assign a shipping number to each package, in accordance with the instructions of the line manager.
4. Coordinating with Civil Surgeon office of Cox's Bazar, District Hospital (Sadar Hospital) and other appropriate local health authorities in locating and acquiring, facilitating and coordinating of storage facilities for all medical supplies coming to Cox's Bazar.
5. In conjunction with the line manager, organize and dispatch cargos, including prepare the delivery note, as well as a copy of the freight document for international and local shipments.
6. Regularly inform the line manager of the weight/volume of articles ready for distribution to the various locations (projects).
7. Update Total Stock Report on weekly basis and disseminate it to the line manager to be further provided to technical teams and other relevant personnel.
8. Conduct appropriate entry of stock, receptions, distributions, into GIMS/BMS or WMS. Fleet Management8.Responsible in maintaining all the office services of WHO Office in Cox's Bazar including Office Secretarial Services, Cleaning Services, Security Services, Water & Electricity Services, and all related services.
9. Initiating proposals for necessary repairs and renovation, overseeing maintenance and security contracts in order to ensure smooth functioning of services in the office.
10. Provide transport and logistics support for all field visits and make sure that technical staff receive the required service on time.
11. Overseeing the work of drivers and the fleet of vehicles of the Cox's Bazar office and advising appropriate officials use of vehicles as well as driver's duties, including, maintaining and developing duty rosters and leave plans of all drivers, and maintaining records of their duty hours, log sheets, petrol consumption and its periodic analysis and checking. Guide them in GSM related works such as submission of Leave, OT, and Performance Evaluation etc.
12. Responsible for the periodical maintenance and servicing of the vehicles to be in good working condition and preparation of periodic maintenance schedule, emergency repairs, if any, required after obtaining quotations from the local garages, including maintaining renewal of regular fitness certificates, insurance and other related documents, as required, for vehicles.
13. Maintaining and updating of inventory records of vehicles and other items and equipment in the office/stores, advising their replacement from time to time, obtaining local quotations and making recommendations for repair, replacement and disposal, including preparation of proposals for the Property Survey Committee, etc.
14. Any other duties are assigned by the WHO supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Secondary, technical or commercial school

Desirable: Certificate course in Warehouse and Inventory Management

Experience

Essential: At least five (3) years of work experience in OSL, warehouse and Inventory Management Desirable: Experience in OSL and Fleet Management in UN agencies, international organizations, and NGOs in emergency will be an asset. Experience in Oracle-based or other ERP systems.

Skills

• Very good knowledge of OSL and Warehouse Management
• Ability to maintain stock card and record Management
• Knowledge of inventory management in any ERP

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Ensuring the effective use of resources
• Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Bangla.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BDT 1,432,283 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

1. This vacancy notice may be used to fill other similar positions at the same grade level
2. Only candidates under serious consideration will be contacted.
3. A written test and/or an asynchronous video assessment may be used as a form of screening.
4. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
5. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
6. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
7. The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
8. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
9. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
10. An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
11. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
12. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
13. For information on WHO's operations please visit: http://www.who.int.
14. WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
15. The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
16. Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
17. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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