Team Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

As part of its mandate to promote human development and democratic transition in the region, ESCWA has been implementing NAFS since 2012. Since then, the NAFS Programme has served as an inclusive platform for technical dialogue between Syrians from all walks of life, regardless of their political affiliation, and is the only such platform to systematically assess the policy needs for a post-conflict Syria, empowering Syrians themselves to make that assessment. The Programme produces research and analysis that reflects the views, needs, and priorities of Syrians, as well as tools that are applicable to broader conflict-affected contexts in the region. This assignment is designed to provide support for the NAFS programme, as well as other research and projects undertaken by the program manager officer concerning conflict situations in the region.

Under the direct supervision of the Economic Affairs Officer and within limits of delegated authority, the Team Assistant will be responsible for the following duties:

• Perform a wide range of office support, administrative and research functions. • Responds or drafts responses with respect to relevant administrative and other matters and to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. • Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. • Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. • Generates a variety of standard statistical and other reports, work orders, etc., using various databases. • Maintain files (both paper and electronic) for the project activities. • Proofreads documents and edits texts for accuracy, grammar, punctuation, and style, and for adherence to established standards for format. • Provides secretarial, administrative and logistics support to meetings, Steering committee, events, etc. • Assists in the maintenance of websites by scanning, converting, and posting a variety of documents onto the site. • Assists in the preparation of presentation materials using appropriate technology/software. • Maintains calendar/schedules; monitors change and communicates relevant information to PM. • Performs data entry and extraction functions. • Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. • Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. • Assists in general administrative tasks (e.g. arrangements for meetings and other events, reservations, and visa applications etc. • Performs other duties as assigned • Assist in expanding and maintaining NAFS network of experts across relevant sectors and produces regular news monitoring on Syria and key surrounding regional areas.

☒ Accountability
☒ Adaptability and flexibility ☒ Planning and organizing

Social Science, International Relations, Development Issues, Development Management or any other related field is required.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in ESCWA. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.

National UN Youth Volunteers in Lebanon are entitled to:

• Monthly Volunteer Living Allowance (VLA) at the amount of USD 1285.24; • Annual and learning leaves; • Free Medical and life insurance; • Free access to different learning platforms.

For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service