Team Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,643 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Position Title:

Team Assistant

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country team.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Receive, screen, process and follow-up generic WHO addresses e-mail, correspondence and requests, draft faxes, letters and memos, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries. Handle incoming and outgoing mail and pouch. Record correspondence and maintain filing systems.

2.Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.

3.Make necessary arrangements regarding duty travel of staff in the unit, WHO staff on mission, consultants and MoH participants to meetings, etc,, submit travel requests (TRs) in the Global Management System (GSM), arrange for flight and hotel reservations and deal with other related matters.

4.Type documents and presentations for preparation of country, intercountry and regional meetings, workshops, training courses, etc., send invitation letters to participants, photocopy documents and prepare files; follow up with logistics units regarding arrangements. Provide secretarial support during meetings.

5.Screen and receive visitors and telephone calls, make appointments, answer queries of and/or redirect visitors and callers. Update and maintain records and reference files.

6.Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.

7. Support the Administrative Officer on human resources issues including arrange for interview panels, leave administrators in GSM, monitor staff leave, filing and other related matters.

8. Assist/replace other administrative staff in the WCO and perform other related duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by secretarial/administrative training. Desirable: University degree in business administration, social sciences or related field is an asset.

Experience

Essential: At least three years of relevant secretarial/ administrative experience. Desirable: Relevant experience in the UN system.

Skills

- Good filing and organizational skills.

- Ability to maintain good working relationships with national and international staff.

- Good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide as applicable to the secretarial level an asset.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Moving forward in a changing environment

Enhanced WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1 Teamwork Respecting and promoting individual and cultural differences Communication Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic. Desirable: Beginners knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at JOD 12,755 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.