Team Assistant

Contract

This is a No grade contract. More about No grade contracts.

Objective of the programme

To provide secretarial support to National EPI in strengthening routine immunization, VPDs & AEFI surveillance, new vaccine introduction and COVID-19 vaccination coordinated with partners.

Description of duties:

Under the guidance of the WHO Team Lead IVD and the direct supervision of National Professional Officer Immunization the incumbent will have to perform the activities to support EPI Programme as described below:

• Provide day to day secretarial support to National EPI on immunization, AEFI and VPDs surveillance, new vaccine introduction and COVID-19 vaccination
• Support for the tracking of the implementation of routine immunization, AEFI & VPDs surveillance, new vaccine introduction and COVID 19 vaccination activities at National EPI .
• Ensure regular monitoring of the financial status related to routine immunization, surveillance, COVID-19 vaccination, new vaccine introduction and supplementary immunization activities.
• Support day to day financial operations at National EPI
• Prepare and maintain dashboard to indicate implementation status, closure of activities, reporting requirements and issues
• Work in close collaboration with government and other relevant Implementing Partners to ensure timely and proper implementation and closure of activities as well as submission of financial reports.
• Follow-up on the submission of Statement of Expenditure/financial reports
• Support National EPI closure of POs related to routine immunization, AEFI & VPDs surveillance, new vaccine introduction, and COVID-19 vaccination activities
• Perform any other duties assigned by the supervisor.
• Perform other related duties and responsibilities as assigned, including backstopping

Required Qualifications:

Education:

Essential: Bachelor’s degree from any recognized University.

Desirable: Master’s degree in administration, management, economics, public health or other relevant areas.

Experience:

Essential: At least Minimum of 3 years' relevant work experience

Desirable: Previous experience of working with government procedure in secretarial management

Functional Knowledge and skills:

High–level analytical and organizational skills applied to secretarial management. Skills in communication and facilitating coordination.

Competencies:

• Teamwork
• Communication
• Producing Results

Languages:

Good knowledge writing report and in English and Bengali

Computer Literacy:

Experience in computer work such as MS Word, MS Excel etc

Salary & others benefits:

WHO offers locally competitive packages such as:

• Monthly salary: BDT 65,946.00 (SSA – 4, Step I) (non-negotiable)
• Insurance, Leave and Holidays as per WHO rules.

Additional Information:

• This Vacancy Notice may be used to fill similar positions at the same level.
• Only candidates under serious consideration will be contacted.
• A written test and interviews may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
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• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
• Qualified female candidates are encouraged to apply.