Team Assistant

Mid

Overview

Assist in procurement and business operations for WHO programs

You have:

• Completion of secondary education supplemented by training in a field related to the work performed.
• At least three years of relevant experience in Procurement.
• Excellent knowledge of English.
• Excellent knowledge of Arabic.
• Knowledge of French is desirable.
• Experience in Procurement and Logistics and support areas in another UN/international organization would be an advantage.
• Knowledge of WHO Manual, rules, practices, offices procedures and organization structure is desirable.

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

OBJECTIVES OF THE PROGRAMME

The Department of Business Operations(BOS) is responsible for providing efficient and effective support services to all programmes and activities of the organization in the Eastern Mediterranean Region (EMR) in respect of budget and finance, human resources and talent management, administration, procurement, information technology, security and staff health and well-being.The procurement and Supply Services Unit (PSS) is responsible for procurement and delivery of supplies and services essentially needed for the implementation of WHO collaborative programme activities.Using mechanisms such as umbrella agreements and electronic commerce, the unit ensures promotion of more autonomous methods of purchasing in order to provide continuous support forprogramme delivery in a rational and sustainable manner.Procurement of goods and services entails timely and cost effective provision of medical and non-medical supplies, equipment and services for theimplementation of the EMR countries' health collaborative programmes as well asemergency operations resulted from epidemic, man-made and/or natural disasters.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties: Assist in the preparation of the requests for quotation. Arrange for official Tender Openings, download offers, add/update files/data on sharefolders and/or OneDrive on regular basis and uploadall relevant documents to GSM. Draft comparative statements and analysis sheets. Draft and type routine correspondence and documents relating to shipping activities in accordance with standard office procedures, follow-up on Greenlight approvals with the country,drafts follow-up correspondence pertaining to execution and safe receipt of supplies and overseas shipments. Prepare instruction letters to PRI unit and/or registry for clearance of goods and follows-up timely delivery of goods to the end-users. Follow-up withsuppliers and accounts payable to affect payment timely ensuring noissues/holds on payment. Maintain and update records related to shipping documents/receiving reports, claim documents and insurance. Upload related shipping documents in on GSM. Preparing Supplier Performance evaluation reports.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in a field related to the work performed. Desirable: University degree in business administration or related field is an asset.

Experience

Essential: At least three years of relevant experience in Procurement. Desirable: Experience in Procurement and Logistics and support areas in another UN/international organization would be an advantage

Skills

Proven knowledge of procurement regulations and procedures. Demonstrated negotiation skills. Very good organizational skills, ability to meet deadlines. Good analytical skills. Knowledge of WHO Manual, rules, practices, offices procedures and organization structure is desirable.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Knowing and managing yourself

Use of Language Skills

Essential: Excellent knowledge of English. Excellent knowledge of Arabic. Desirable: Knowledge of French.

Other Considerations (e.g., Physical Workplace Condition, if other than normal office environment; IT Skills; etc.) - Very good knowledge of Microsoft applications. - Knowledge of GSM/Oracle applications are an asset.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 245,042 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated. 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections. 3- Your experience records are properly entered with elaboration on tasks performed at the time.

• Enhanced WHO Global Competency Model: https://www.who.int/publications/m/item/enhanced-who-global-competency-model

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

https://www.who.int/careers/diversity-equity-and-inclusion

)are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: who.int