Team Assistant

Result of Service The Procurement Unit would like to receive efficient, timely, responsive, client friendly and high-quality support from the Individual Contractor to fulfill the Unit functions.

Work Location UN-House ESCWA

Expected duration 6 Months

Duties and Responsibilities Under the guidance of the Chief Procurement Officer:

• Provides a range of office tasks to support the Unit in conducting formal and informal procurement exercises for the purchase of a wide variety of goods and services.
• Monitors processes and schedules related to the Unit’s outputs and purchasing requests.
• Ensures smooth and efficient information flow within the Unit.
• Provides assistance in the coordination of service-wide activities, including meetings between different Sections/Units and outside suppliers.
• Assists the procurement team in producing tender documents and responds to a wide range of correspondences to obtain additional information/documentation as required.
• Follows-up with vendors as necessary to ensure timely delivery of goods and services.
• Drafts requested documents, including abstracts of offers and compiling data contained in quotations, proposals, and bids to produce a wide variety of documents and reports.
• Carries out quality control functions for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
• Responds to information requests from internal and external clients, including those requiring file search and information on contracts.
• Assists in the preparation of presentation materials using appropriate technology/software.

• Performs other duties as assigned

  Qualifications/special skills A high school diploma is required.

All candidates must submit a copy of the required educational degree. Incomplete applications will not be reviewed. Eight years of experience in general office support or related area is required. Experience in supporting Procurement Administrative functions is desirable.

Languages Languages English and French are the working languages of the United Nations Secretariat; and Arabic is a working language of ESCWA.

For this position, fluency in English is required, and knowledge of Arabic is desirable.

Note: “Fluency” equals a rating of ‘fluent’ in all four areas (speak, read, write, and understand) and “Knowledge of” equals a rating of ‘confident’ in two of the four areas.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.