Team Assistant

Overview

Provide comprehensive administrative support to ensure efficient operations.

You have:

• High School Diploma or equivalent is required
• Two years of experience in general office support or related are required
• Experience in the use of Office software packages (e.g. MS Word, Excel, PowerPoint) is required
• Fluency in oral and written English is required
• Knowledge of another official United Nations language is desirable
• Experience in conference/event or training organization and management is desirable

Result of Service The IC will perform activities in a timely manner.

Work Location BRINDISI

Expected duration September 2022 for an initial period of 2 months, with possible extension.

Duties and Responsibilities The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all peacekeeping and special political missions around the world as well as to other UN Offices, Agencies Funds and Programs. The United Nations Global Service Center (UNGSC) is seeking to hire two individual contractors to perform the duties of a Team Assistant. The incumbent will perform the following duties: •Provides general office support services to help ensure the smooth functioning of an organizational unit. •Uses standard word processing package to produce a variety of routine correspondence and reports, in accordance with institutional standards. •Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. •Reviews, records, routes and/or processes email or other documents; gathers pertinent background material; tracks and monitors follow-up action as required. •Maintains electronic files and databases for work unit. •Updates and maintains large distribution lists; assemble documents, reports and other materials for global dissemination, using electronic formats; •Performs a variety of administrative duties (e.g. meeting organization, reservations, office supply and equipment orders, etc.) •Supports monitoring compliance of courses; •Supports updates of training data; •Supports with the Learning Management System records updates Supports with managing conference/training courses participation •Performs other duties as assigned

Qualifications/special skills Academic Qualifications: High School Diploma or equivalent is required Experience: Two years of experience in general office support or related are required. Experience in the use of Office software packages (e.g. MS Word, Excel, PowerPoint) is required. Experience in conference/event or training organization and management is desirable. Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: careers.un.org