Team Assistant
Provide effective and efficient office support services and manage mail deliveries.
This opening expired 4 years ago.
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Overview
Provide effective and efficient office support services and manage mail deliveries.
You have:
- High School Diploma is required.
- A minimum of three (3) years of experience in general office support or related area is desirable.
- Fluency in written and spoken English is required.
- Fluency in French is desirable.
Result of Service - Provision of effective and efficient service with the high integrity and proper client orientation - Ability to manage, prioritize multiple assignments, ability to work under pressure and adjust to a diverse working environment and also to listen and take accurate notes based on verbal information
Work Location Addis Ababa
Expected duration Six (6) months with a possibility of extension
Duties and Responsibilities Under the general guidance of the Chief of Publications and Conference Management Section (PCMS), and the direct supervision of the Chie of Travel, Transport and Visa Services Unit (TTVSU), the Individual Contractors shall perform the following specific duties:
- Provides general office support services to help ensure the smooth functioning of the section;
- Sorts, delivery and pick up of mails from various offices on the premises as needed;
- Packaging-packing of materials received for dispatch; labeling, inserting materials in envelops;
- Maintains files (both paper and electronic (Unite Docs);
- Order and maintain office supplies;
- Photocopy variety of documents and other materials;
- Operates and maintains variety of equipment in the performance of basic office function, e.g. Photocopies, facsimiles, printer, scanner, etc..;
- Delivers urgent mail/messages;
- Collect and deliver, mails, documents and other items to Ministry of Foreign Affairs, Road Authority and other offices
- Maintain and update all relevant data regarding ECA Transport Unit
- Ensure that the office is always equipped with adequate stocks of various forms required by the Embassies for Visa and provide information on online visa request
Performs other duties as assigned
Qualifications/special skills Academic Qualifications: High School Diploma Experience: A minimum of three (3) years of experience in general office support or related area is desirable. Language: English and French are the working languages of the United Nations Secretariat. Fluency in written and spoken English with good communication skill is required.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe a time when you had to manage multiple tasks effectively? | This question assesses your organizational skills and ability to prioritize tasks. | Provide an example where you successfully managed several tasks under pressure. |
| How do you ensure effective communication with team members in a busy environment? | This gauges your communication skills in a fast-paced setting. | Pro members can see the explanation. |
| What steps do you take to resolve conflicts in the workplace? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle a situation where you have to meet a tight deadline? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of a time you supported a project or team successfully? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
careers.un.org
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