Team Assistant

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.

OBJECTIVES OF THE PROGRAMME

The objective of the programme is to contribute to the prevention and control of vaccine-preventable diseases (VPD), with focus on measles elimination, rubella/congenital rubella syndrome control, the polio end-game, and elimination of maternal and neonatal tetanus. To establish sustainable systems of (a) immunization that ensures access for all people to effective vaccination against disease of major public health importance; and (b) surveillance as an integral part of disease control initiatives. To promote vaccine quality assurance from production through delivery, including development of new vaccines

DESCRIPTION OF DUTIES

Under the direct supervision of Technical Officer (Measles), and broad guidance of the Team Leader-IVD, the incumbent provides office support for the smooth running of the programme/unit in the following areas:

Procurements

• Assist in procuring supplies and equipment by compiling and consolidating requests received from time to time from the regional and country offices;
• Provide funding details and assist in processing the request for submission to PCS
• Coordinate with the PCS for the processing of supplies and equipment requisitions
• Compile and periodically update the inventory/listing of procurements executed at SEARO as well other items (including their purchase details)
• Maintain an inventory of supplies and equipment and appropriate reports to monitor procurement details and deliveries.
• Assists in supply monitoring as a part of overall programme monitoring
• Coordinate with Budget Office/SEARO and Country Offices for effective and efficient use of funds.

Programme implementation and monitoring

• Assist in programme monitoring, implementation and reporting through regular review of budgets, resources and expenditure using WHO financial and accounting systems on brief instructions/guidance;

Secretarial Support

• Prepare standard correspondence in conformity with WHO standards, reports in MS Excel and power point presentations etc. as required.
• Assist in maintaining a sound filing system for easy retrieval of background materials as per requirement of the IVD Unit
• Assist in organizing the country and intercountry meetings
• Preparing budget estimates, organizing planning committee meeting, obtaining clearances, seeking nominations, sending invitations, making travel arrangements, hotel accommodations and other related work.
• Prepare document folders for meetings and travel and assist in preparation, finalization and dissemination of meeting reports.

Other duties

• Receive visitors and telephone calls, answering queries and\\or redirecting them to appropriate staff providing background information on purpose of appointment
• Replace Executive Assistant during absences (if applicable); perform other related duties as required or instructed, including provision of support to other areas of work.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education Desirable: Training in procurement modules/practices, finance and computer related courses. University degree is an asset.

Experience

Essential: Minimum of three years' experience in procurements Desirable: Experience in WHO or in another UN/International organization would be an advantage.

Skills

Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.Ability to draft standard correspondence;Ability to handle work in a timely and accurate manner with tact and discretion, as required.Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 608,064 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.