TA- Administrative Assistant (GS5) Buenos Aires, Argentina #00125462 (Temp Appointment) 1 year

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,746 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Temporary appointment

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

How can you make a difference?

Under the supervision and guidance of the supervisor (Administrative Services Officer NOA), the Administrative Assistant GS5 is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes, and policies.

Key activities & responsabilities

Premises

• Monitor the status of the premises and assets within it on a daily basis in accordance with our policies and procedures
• Inform and alert the supervisor about any situation that requires close monitoring
• Coordinate with suppliers purchase, replacement of materials, repairs and other arrangements
• Verify good development of the general maintenance of the premise and its quality standards
• Coordinate with outsourced security, cleaning and reception personnel their daily routines
• Assist the staff with questions and doubts related to the premise
• Monitor the inventories of the library, cafeteria, cleaning and other storage spaces
• On-site focal point for premise operational issues
• Coordinate on Common Premises daily tasks and perform as on-site focal point for queries.

Premises Planning & Project Management

• Ensures the availability of timely, complete and accurate information and data for preparing section work plans and project management plans.
• Help and support on basic research and performs comparative analysis of project/programme related data.
• Support on monitoring project implementation against established milestones and makes recommendations to improve performance.
• Helps ensure timely compliance with agreed deadlines.
• Support in the review of the completeness of data reports with key monitoring and evaluation information.

Premise Communications & Workflow

• Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
• Manages incoming and outgoing correspondence, e-mails and telephone calls.
• Communicates routine and some non-routine information pertaining to the premise.

Premise Invoice Processing

• Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.
• Uploads electronic files and verifies results to destination system.
• Responds to client transaction status and other inquiries.

Supplies/Equipment

• Supports management of administrative supplies, office equipment, and updating inventory of items.
• Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.

• Arranges for the purchase and timely distribution of office supplies.

  To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Working experience: A minimum of 5 years of relevant administrative or clerical work experience is required.

Language Requirements: Fluency in English and Spanish is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

Demonstrates Self Awareness and Ethical Awareness (1) Works Collaboratively with others (1) Builds and Maintains Partnerships (1) Innovates and Embraces Change (1) Thinks and Acts Strategically (1) Drive to achieve impactful results (1) Manages ambiguity and complexity (1)

Functional Competencies: Analyzing (1) Learning & Researching (1) Planning and organizing (1) Following Instructions and Procedures (1)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.