Support Services Senior Assistant (Admin & Finance)

Mid Senior Admin Finance & Economy

Overview

Provide administrative and financial support for project management

You have:

• Secondary school or equivalent is required.
• Bachelor’s degree in accounting or finance is desirable and would be considered an asset and may substitute for few years of experience.
• Certification in administration or accounting is desirable.
• Minimum of 5 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
• Good experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is desired.
• Previous experience in Local Angul/Bhubaneswar will be an asset.
• Full working knowledge of English and Hindi is required.
• Working knowledge of Odia is an asset.

Contract

This is a LICA-5 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA-5 contracts.

Background Information - Job-specific

Angul, an aspirational district in the India state of Odisha, is rich in mineral and natural resources. Given the availability of coal, kyanite, graphite, fireclay, and other raw materials, well-developed infrastructure in urban and industrial areas, connectivity with the state capital, the district is dominated by the manufacturing sector. In recent years it is experiencing further industrial expansion leading to various environmental issues. These are loss of biodiversity, transformation of farming lands, pollution, active mines and degradation of water bodies in terms of quantity as well as quality.

In alignment with the global goals and national/ subnational plans for sustainable development, the Angul district envisions to develop Angul as the country’s model of mining area development in a challenging environment, with its sustainability embedded in ecological protection, cultural heritage, and human development.

To realise this vision and to build a local level circular, green and inclusive model of economic growth based on judicious use of resources and a life cycle approach, the Angul District Administration in partnership with the United Nations Office for Project Services (UNOPS), and the United Nations Environment Programme (UNEP) aims to develop and implement a first of its kind district level road map on circular and inclusive green economy. The programme will concentrate on the following priority sectors: 1) Plastic; 2) Electronics; 3) Textiles; 4) Aluminium; 5) Steel; 6) Infrastructure; 7) Water management

UNOPS is supporting the DMFT (District Mineral Foundation Trust) Angul by establishing a Programme Management Unit (PMU) that will advise the district administration in the management, implementation, monitoring, and reporting of the programme. UNEP will work as a knowledge partner in this project who will bring international best practices and learnings in this project.

Functional Responsibilities

Functions/ Key Results expected Under the overall supervision of the Programme Management Senior Associate, the Admin & Finance Senior Assistant will undertake the following activities/responsibilities:

Accounting support

• Provides accounting, payments, support, focusing on achievement of following results:

  • Proper control of the supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.
  • Proper receipting of goods and services and establishment of accruals.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims, and other entitlements are duly processed
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Presentation of information on the status of financial resources as required.
  • Preparation of accounts-payable and PO vouchers for management projects.
  • Review of payment requests including supporting documents against the project work plan.
  • Ensuring that vouchers processed are matched and completed, and transactions are correctly recorded.
  • Running of remittance cycle and Creation of Remittance Advices to be sent to the bank.

Administration

• Support in compliance of the project team to all UNOPS administrative and financial policies, procedures and guidelines (in particular the Financial Regulations and Rules);
• Assist to Document any exception to the provisions of the administrative or financial policies, procedures and guidelines;
• Organize meetings and follow up on guests attendance, access to the PMU, etc. and support in drafting highly accurate minutes of meetings, synthesize discussions and decisions taken and submit drafts to supervisors within 48 hours of the meeting; ,
• Assist to manage PMU (ensure supply of stationery items, support DMT in administrative matters);
• Facilitate the meetings, workshops & conferences, training seminars, travel, missions, and administrative arrangements, negotiating and securing meeting venues and setting-up of meetings.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

• Secondary school or equivalent is required.
• Bachelor’s degree in accounting or finance is desirable and would be considered an asset and may substitute for few years of experience.
• Certification in administration or accounting is desirable

Work Experience

• Minimum of 5 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
• Financial management, using electronic systems, environment and are desired
• Good experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is desired.
• Previous experience in Local Angul/Bhubaneswar will be an asset.
• Prior experience of working for challenging operating environments and hard to reach areas would be a significant asset.

Languages and other eligibility requirements

• Full working knowledge of English and Hindi is required.
• Working knowledge of Odia is an asset.
• This is a local position; therefore, only Indian nationals can apply, and the duty station is Angul.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA-5 (G5 equivalent) Contract duration: Till 31 July 2025

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
• This position is stationed in Angul, India which is a family duty station.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: jobs.unops.org