Support Service Intern (Admin and Supply Chain)

Admin Logistics & Procurement

Overview

Support in administrative and supply chain tasks for the organization.

You have:

• University degree in Procurement & Supply chain Management, Business Administration or Public Administration and Social Science
• Proficiency in written & spoken English and Somali
• Good skills MS Word, Excel, Outlook, Power point
• Basic knowledge of procurement principles
• Good interpersonal and team skills
• Commitment to humanitarian principles and values
• Commitment to and understanding of DRC’s aims, values and principles

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Support Service Intern (Admin and Supply Chain).

About the job

The Support Service Intern (Admin and Supply Chain) is responsible for performing specific Admintration and Supply chain functions under overall management of Base Manager.

Your main duties and responsibilities will be:

Supply chain:

• Monitor the warehouse, stock levels, and expiry dates of items, updating stock and bin cards as needed.
• Release items for project teams, ensuring the pre-approval of stock release orders.
• Maintain an effective archiving system for stock documents and upload all documents to DRC SharePoint.
• Liaise with vendors and project teams to ensure the timely delivery of goods and services in accordance with DRC procurement policies.
• Support the preparation and timely submission of documents for supplier payments to finance.
• Manage daily vehicle movement for the office and ensure all rented vehicles are in good working condition.
• Prepare monthly fleet monitoring reports and ensure the proper use of DRC log sheets for rented vehicles.
• Verify that all DRC drivers possess valid driving licenses at all times.
• Tag all DRC assets and GPEs, and track them to maintain an updated asset register.
• Ensure proper tracking, maintenance, and recording of all DRC assets in Mogadishu.
• Conduct quarterly physical verification of assets and GPEs.
• Liaise with the Supply Chain Team Leader and IT Specialist to recommend asset disposal when necessary.
• Liaise with the Supply Chain Team Leader and HR/Admin Team Leader to recommend GPE disposals when necessary.
• Perform any other duties assigned by the Line Manager.

Administration:

• Assist administrative functions internally and externally - suppliers, hotels, etc.
• Assist security clearances in liaison with area safety team – as required.
• Ensuring that DRC office equipment (power, telephone, water, etc.) is in good condition, including necessary repairs and maintenance.
• Assist processing payments of monthly utilities and office rents update the monthly invoice tracking sheets on regular basis.
• Establish and maintain proper filing record.
• Organize and provide support to workshops and meetings and act as an alternate secretary for meeting.
• Assist issuing DRC ID cards and insurance cards to new employees.
• Raise PR (Purchase Requisition) and Cash Advance on DRC Dynamics – as required.
• Keep all lease agreements and other framework documents.
• Assist with the completion of necessary reports or compilation of Administration information as requested.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role

About you

To be successful in this role we expect you to have:

• University degree in Procurement & Supply chain Management, Business Administration or Public Administration and Social Science
• Good skills MS Word, Excel, Outlook, Power point
• Basic knowledge of procurement principles
• Good interpersonal and team skills
• Commitment to humanitarian principles and values

• Commitment to and understanding of DRC’s aims, values and principles

• Languages: Proficiency in written & spoken English and Somali

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 4 months with the possibility of extension, subject to funding and performance.

Employment Band: N/A - (Internship)

Work location: Dolow

Start date: 7th December 2025

Reporting to: Base Manager

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for

employees on national contract.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.

Closing date for applications: 24th November 2025. This Position is only open to Female candidates.

For more information about the Danish Refugee Council, please visit our website drc.ngo.

Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment regardless of persona

Apply now

Potential interview questions

Added 8 months ago - Updated 8 months ago - Source: drc.ngo