Support Assistant/ Cash Hawallah- Afghan Female Only

Job Description

1. Receiving and recording all Cash Hawallah PRs from the requestors both from Kabul and fields, review and check them for creating PO and saving the documents in the related PDs. 2. Operated to conduct along with SC, Finance and other technical team for doing the site visit of cash Hawallah vendors, obtain necessary information before contracts are established for a technical supply, and services required for the projects and provide technical and realistic feedback to bid committee. 3. To support for preparing of proper documentation for cash Hawallah payments for both cash distribution and cash delivery as per approved matrix. 4. Work and inform Program Logistic Administrative Support Manager of any areas of concern of potential or suspected violations of policies and procedures for immediate correction and control of Cash Hawallah Distribution and Delivery. 5. Operated to ensure there is no negative audit observations/findings related to Cash Hawallah Documents of all grants. If required corrective actions plans are developed & implemented to address findings in timely manner with proper documentation and share with the Program Logistic Administrative Support Manager. 6. Operated to ensure that issues of compliance are standardized across all technical supplies, services and works. 7. To closely work with Compliance Unit assuring all Cash Hawallah Packages are in line with IRC and its donor policies and procedures and documents are completed. 8. Operated to closely work with Program Logistic Administrative Support Manager for establishing of Cash Hawallah MSAs and Cash Hawallah amendment (Extension of Contract) for both cash Delivery and Cash distribution in Kabul and fields. 9. Regular review of SC SOPs and ensure all the new changes are adapted and echoed for the implementation. 10. To act independently and impartially while any concern or issues arise between the contractors and IRC program/SC cash Hawalllah services and work made with contractors and the judgement should be based on evidence, reality and impartially and provide recommendation and corrective measures to Program Logistic Administrative Support Manager. 11. To have close communication with all program sections and update them for their cash Hawallah distributed packages and follow up with fields for receiving distributed documentations and cash receipts. 12. To follow up with finance for Cash Hawallah pending payments and coordinate with vendors for receiving their checks or money on timely manner. 13. Daily check of BvA all Cash Hawallah/Delivery PRs POs and Payment in Kabul and Fields and flag to process the payment and clean up their dashboard. 14. To ensure IRC ATC Vetting policies and procedures are read, understood, and complied. 15. She should handle all cash Hawallah related responsivities in absence of Program Logistic Administrative Support Manager. 16. Any other task will be assigned by supervisor.

Qualifications

1. Bachelor’s degree in the field of Business Administration or similar field with at least 2-3 years of NGO and other UN agencies work experience in procurement/Supply Chain/Logistics. 2. Good command of English and Dari and / or Pashtu 3. Strong organisational and management skills. 4. Computer skills 5. Flexibility: ability to work under pressure. 6. Adaptability: working in a multi-cultural environment. 7. Ability to travel to the field sites to provide support to Supply Chain Staff