Supply & Procurement Assistant GS5-FT Ankara Turkey

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,408 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, an Advocate

Under the general supervision of the Supply and Procurement Officer, prepares requests for proposals and purchase orders for all kinds of goods and services, obtains quotations from local vendors, monitors status of financing and maintains financial records of purchase allotment accounts: for purchasing standard office supplies, furniture and equipment, in relation to the Syrian Emergency Response Operations.

How can you make a difference?

Key Accountabilities and Duties & Tasks

• Reviews procurement requisitions in VISION for clarity, adequacy of specifications, enter necessary coding, request additional information as necessary. Prepares draft POs, invoices, etc. Draft routine documentation for information or action for internal parties, Supply Division, suppliers, customs and counterpart
• Undertakes market research, complies lists of local sources of procurement, contacts local vendors for price quotations, prepares summary of bids including information on price and conditions of offer.
• Drafts bid invitations (ITB) and/or requests for price quotations (RFQ)/proposal (RFP); draft related correspondence.
• Coordinates meetings of the committees, by arranging for suitable dates and rooms, and by preparing and distributing files containing the cases to be presented. Prepare minutes of the meetings and distribute the same with all relevant documents.
• Once decision on supplier is taken, compiles purchase order documents for supervisor's signature; ensures distributions of signed purchase document to all required offices and ensures obligation of funds is recorded.
• Searches office files and records related to a variety of topics for information and records in specified format for use by others in others in preparing reports.
• Performs other duties as required and assigned.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education. Training in Supply and Procurement field is desirable.

Work Experience:

Five years of progressively responsible clerical or administrative work, with specialized experience in purchasing a variety of materials and services.

Language Proficiency:

Fluency in English and Turkish.

Other Qualifications:

Experience working in an international organization is considered an asset

Advanced IT skills and experience in working with Excel, Word, PowerPoint and Resource Management system

Experience with SAP is considered an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are Analyzing, Applying Technical Expertise, Following Instructions and Procedures, Planning and Organizing and Learning and Researching.

View our competency framework at:

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.