Supply Officer (Emergencies), NOB, Maputo, Mozambique, Position # 124556 (two positions available - 4 months and 8 months)

Entry Logistics & Procurement

Overview

Support supply and logistics for emergencies in Mozambique

You have:

• A university degree in Commerce, Accounts/Finance, Business Administration or related discipline, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field is required.
• A minimum of two (2) years of progressive and professional work experience in supply/logistics management or related field at national and international levels in a reputable organization or international agency is required.
• Knowledge of the VISION database system is an asset.
• Fluency in English is required. Knowledge of Portuguese is an asset.
• Emergency experience is an advantage.

Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

The cyclone’s second landfall in Mozambique comes on the back of a complex humanitarian situation, with 2 million people affected by conflict in the north, 200,000 already affected by the cyclone’s first landfall in late February 2023, and seven provinces affected by an ongoing cholera outbreak. The combination of these needs is overwhelming the response capacities. As of 16 March 2023, nearly 9,000 cholera cases have been reported in 38 districts from seven provinces, a doubling of reported cases since early February. Cholera is also spreading geographically, and rising floodwaters derived from Freddy’s double landfall, along with the limited coverage of health and WASH services and high levels of food insecurity, are contributing to further spreading.

How can you make a difference?

The expert on surge support will assist in the following areas:

1. Undertake local procurement of program and administration supplies in close consultation, guidance and supervision of Supply & Logistics Manager and coordination with program/ administration colleagues i.e., market surveys, supplier/vendor sourcing and evaluations, invite bids/quotations, tabulate/adjudicate, review committee submissions, issuance of local purchase orders, monitoring payments to suppliers and their performance and prepare monthly Local Procurement Status Reports.

2. Undertake procurement of institutional service contract of program and administration related services, as appropriate in close consultation, guidance and supervision of Supply & Logistics Manager and coordination with program/administration colleagues and newly formed emergency construction unit. i.e., market surveys, contractor/vendor sourcing, invite bids/quotations, tabulate/adjudicate, recommendation for review committee submission and issuance of local service contracts, contract administration including monitoring payments to contractors and their performance, and prepare monthly Contract Status Reports.

3. Oversee supply/contract/distribution plan preparation in close coordination with program and logistics colleagues, review and finalization of supply requisitions/terms of reference/technical bid documents/request for contracts drafted by program section in terms of specifications, budgets, accuracy, corrections, amendment/adjustments etc. and advise requesting program/Admin section on related matters.

4. Provide input to promoting of supply chain strengthening with government and counterparts through capacity development initiatives and providing technical support in close collaboration with supervisor and program colleagues.

5. In close consultation with supply assistant and under the guidance of supervisor, maintain close liaison with Supply Division and Regional Office colleagues on all offshore procurements in terms of new policies, Long Term Arrangements for Direct Orders, quality of specifications, timely issuance of Local Procurement Authorizations and overseas Purchases Orders, shipping documents, budget adjustments, amendments and supply/logistics related communications.

6. Co-ordinate with Logistics Officer and logistics colleagues in sharing supply & distribution plans, offshore and local supplies order and arrival status to ensure logistics team carry out advance planning on receipt, tax exemptions, warehousing, in-country distribution, monitoring and preparation of status reports.

7. Participate in the development of an emergency supply and logistics strategy based on risk assessment analysis and program assumptions. Provide inputs in preparation of the supply and logistics preparedness action plan for the country office and its implementation.

8. Supervise and coach team members, ensure timely performance management of supervisee. In collaboration with supervisor, ensure knowledge sharing and learning is prioritized in order to continuously building capacity of program/operations staff in the country office.

9. Liaise with Supply Division and Procurement Services customers in Myanmar and as focal person ensure effective communication between them and necessary documentation.

10. Assist the Supply & Logistics Manager and Logistics Officer in end-user monitoring of supplies, whenever planned and necessary including training Government counterparts/NGOs on supply and logistics practices.

11. Maintain Vision supply monitoring system, with relevant reports, participate in preparation of Vision generated supply status required for donor reports, budget reviews, program analysis, annual reports, appeals, routine supply information sharing within the office, etc.

To qualify as an advocate for every child you will have…

• A university degree in one of the following fields is required: Commerce, Accounts/Finance, Business Administration or related discipline, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field.
• A minimum of two (2) years of progressive and professional work experience in supply/logistics management or related field at national and international levels in a reputable organization or international agency.
• Knowledge of the VISION database system as an asset.
• Working with the UN, International NGOs in the development sector in the area of supply chain, establishing and managing long term agreements, supporting emergencies and capacity building of government and implementing partners, desirable.
• Fluency in English. Knowledge of Portuguese is an asset.
• Knowledge of UNICEF Procurement Services an advantage.
• Emergency experience an advantage.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male candidates from programme countries are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

There are two Temporary Appointment positions available to support the Mozambique Emergency Response. One position is for an initial period of 8 months and the other position is for an initial period of 4 months.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

There will be no relocation package offered for this post. The successful candidate will be responsible for his/her own relocation and settlement in the city where the post is based.

There is a salary calculator tool for local staff through this link:

https://info.undp.org/gssu/onlinetools/SalCalcLocal/SalCalcLocal.aspx. Please run simulations for an estimate of monthly and annual salary based on the post’s level and location. When running the simulation, please select Mozambique (NEW) as the Duty Station.

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: unicef.org