Supply Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Description of task

Within the delegated authority and under the supervision of the Procurement Specialist or his/her designated mandated representative(s), the UN Volunteer Supply Officer will:

• Provide technical advice on specifications/Terms of Reference, facilitating efficient procurement.
• Participate in the coordination activities with Programme and Operations Sections to provide supply input and guidance in order to improve the implementation of the Country Programme activities with emphasis on COVID-19 response and education activities
• Conduct and monitor effective local, regional and offshore procurement, with a goal to attain lowest cost without sacrificing quality as applicable.
• Establish and maintain supply source and availability plans for offshore and local procurement.
• Advise on raising Requisitions (Sales Orders, Purchase/Service Requisitions) and ensure development of appropriate evaluation criteria, solicitation documents, evaluation of offers, negotiation and formulation of contracts and long-term arrangements (LTAs) with suppliers and contractors.
• Assist in maintaining links with Supply Division on transnational shipments, deliveries, claims and appropriateness of supplies and monitor progress of offshore and/or regional procurement through regular contacts with action office and provide regular updates to relevant sections
• Communicate and report quality issues with respect to supplies and/or service agreements.
• Evaluate and make recommendations on potential local suppliers.
• Implement sound, accurate supply management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
• Ensure accurate evaluation of supplier performance based on quality of services rendered, product acceptability and delivery record
• Communicate with suppliers to confirm deliveries and feed/update into current delivery schedules in close liaison with logistics to ensure coordination of delivery.
• Regularly develops and communicate accurate records on UNICEF contractual commitments and funds management related to supply chain management. Monitors and acts on open commitments.
• Undertake field visits to project sites and monitor inventory and supply inputs.
• Perform any other task as might be requested by the supervisor.
• Conduct and monitor effective local, regional and offshore procurement, with a goal to attain best value for money for goods and services
• Maintain supply monitoring system and participate in preparation of supply status reports including supplier performance evaluation reports

Educational additional comments

• Bachelor’s degree in Business Administration, Management, International Economics, Supply Chain Management, Procurement, Engineering, International Development, Contract/commercial Law . Master’s degree in the same field is an added advantage
• CIPS qualification is an added advantage
• A first-level university degree or equivalent in combination with relevant training and/or 8 years professional experience may be accepted in lieu of an advanced university degree;

Experience remark

• At least 4 years of professional work experience in supply chain management activities with primary focus and hands-on experience in undertaking procurement of goods, services and works contracting at the national and/or international level in humanitarian and development settings or other relevant programmes; experience with health programming is an asset, as is experience working in the UN or other international development organization;

Language skills

• English(Mandatory), Level - Fluent

Area of expertise details

• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners including other UN Agencies, donors and Government line Ministries,
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Have affinity with or interest in supply chain management, volunteerism as a mechanism for durable development, and the UN System.

Competencies values

Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 22 August 2021