SUPPLY OFFICER

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This position is located in the Centralized Warehousing Section under the Supply Chain Management Pillar, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The Supply Officer will report to the Chief of Centralized Warehousing Section or his/her designate.

Responsibilities Within delegated authority, the Supply Officer will carry out the following duties: - Develops, reviews, monitors, assesses and manages technical contracts for the provision of support services. - Plans and prepares current cost estimates/budget implications and long-term forecasts of Organization’s requirements for machinery, equipment, tools, materials, services, supplies, food aid, utilities, etc. - Designs, develops and updates relevant software for tracking, reconciliation, and costing purposes - Initiates actions leading to procurement, maintenance and disposal of items. - Undertakes market research and reviews best practices in contract development and adapts such practices to United Nation’s (UN) requirements. - Establishes and/or reviews mission requirements. Initiates actions to fulfil and control these requirements. - Conducts technical survey visits both in start-up phase and during implementation to plan and ensure most efficient use of resources. - Develops plans for redeployment of assets liquidation or closure of regional offices or camps. - Ensures that accurate, reliable and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained in Umoja or any other system used by the UN. - Monitor operations to ensure that all warehouse operations KPIs are met. Put in place measures to address challenges that can lead to failure to achieve any KPIs. - Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required. - Prepare reports from Umoja, review them for any discrepancies and take necessary action to correct any discrepancies and / or incomplete transactions identified in the reports. - Monitor stocks in transit and liaise with MOVCON on the delivery status and current location of the goods until when the goods are received. - Maintains accurate allocation and control of all equipment and stores received, stored and distributed by the mission. - Supervise regional warehouse operations, which includes warehouse operations, Receipt & Inspection and Property Disposal activities in the region. - In liaison with Receiving and Inspection (R&I) and MOVCON, ensure cargo delivered by vendors are received promptly for inspection by R&I, Technical Sections and Warehouse representatives, and that Put-Away is performed as soon as R&I processes Goods Receipt in UMOJA. - Monitors Third Party Agent procurement status. - Represent the section in various meetings, including meetings organized by Local Committee on Contracts and Headquarters Committee on Contracts (HCC). - Provides guidance to and/or supervises new/junior staff. - Performs other duties as required.

Competencies - Professionalism: Practical knowledge in the areas of supply chain management, in particular warehouse management including receiving and disposal), distribution, warehouse safety management, as well as related procedures, practices, and environmental standards; Good understanding of internal procurement policies, practices and procedures; Proven analytical skills, including ability to research and analyze data and develop recommendations and plans; Proven ability to develop, maintain and supervise management control systems for assets and materials; Knowledge of and ability to apply UN rules, regulations, policies, and guidelines in work situations; Ability to provide professional technical advice in the area of warehouse management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

  Education High school or equivalent diploma is required.

  Job - Specific Qualification A valid Light Motor Vehicle driving license is required (category A).

  A technical certificate or other courses and training programs relating to the work is desirable.

  Relevant training in the field of Warehouse Safety is desirable.

  Relevant training in ERP Inventory / Warehouse Management is desirable.

  Work Experience A minimum of ten years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree.

  Experience in the use of an Enterprise Resource Planning system (ERP) to manage inventory is required.

  Experience in UMOJA Inventory Management, Budget and Expenditure analysis, Preparation of SOPs and SOWs is desirable.

  Experience in managing support services of international peacekeeping or military /field operations is desirable.

  Experience in Receipt & Inspection, Property Disposal and Property Management is desirable.

  Knowledge of UN rules, regulations and working practices pertaining to fields mission is desirable.

  Languages English and French are the working languages of the UN Secretariat. For the position advertised, fluency in English is required.

  Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for an assessment.

  Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.