Supply & Logistics Assistant, GS5, Yerevan, Armenia Post No. 00126326 (6 months Temporary Appointment) - Open to the nationals of Armenia only

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

UNICEF is looking for a motivated professional who will support Operations department at UNICEF Armenia Country Office as a part of emergency response. The incumbent will report to the Procurement Associate, G-6 and will be responsible for assisting the uninterrupted supply of affordable and good quality supplies and services, adapted to the particular context and through compliance with UNICEF’s policies, procedures and ethics standards.

How can you make a difference?

Procurement/contracting:

• Liaise with colleagues from respective programme sections in planning loading and offloading activities.
• Assists with bid openings, and technical and financial analysis of offers as might be required. Conduct clarifications with suppliers. Prepare purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
• Keep stakeholders/partners informed on the progress of procurement processes. Liaise with suppliers, ensuring timely follow-up on delivery schedules Implement appropriate vendor management practices e.g. supply performance reviews.
• Conduct local market surveys on ongoing and regular basis for identification of potential suppliers to procure the goods and services at competitive costs.
• Maintain UNICEF vendor database on a regular basis.

In-country logistics:

• Calculate budget requirements for various delivery modalities and ensure establishment of budget with the colleagues from the respective programme sections.
• Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country.Provide support in logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programme supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
• Maintain and process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.

Warehousing and inventory management:

• Following UNICEF policies and procedures, assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required.
• Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.
• Supervise receipt of consignments and dispatch of supplies.
• Support in proper packaging and labeling of programme supplies.
• Arrange for warehouse cleaning and maintenance activities.
• Carry out regular physical counts of inventory in the warehouse. Support in year-end and mid-year inventory counts.

Other duties/responsibilities:

• Assist in filing of procurement documents.
• Other duties as required.

To qualify as an advocate for every child you will have…

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field;
• Excellent command of spoken and written English and Armenian languages. Knowledge of another official UN language, such as Russian, is an asset.

Experience:

• A minimum of 5 years of relevant administrative experience in supply chain management or a commercial context is required;
• Understanding of development and humanitarian work is an advantage;
• Experience with UN agencies is an asset.

Desired Skills:

• Good knowledge of a range of standardized topics, including relevant supply chain processes, partnership mechanisms, rules and regulations related to public sector procurement.
• Experience using MS Word, Excel, PowerPoint, SAP and ability to learn other UNICEF office tools.
• Demonstrated understanding of relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work.
• Ability to work in a team environment to achieve common goals
• Ability to use supply related modules within UNICEF ERP system (SAP).
• Ability to draft clear and concise reports or rationale for supply related decisions on key issues.

For more details please refer to the attached VA here: VACANCY ANNOUNCEMENT-S&L Asst_GS5-VA.pdf

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable people with disability are encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.