Supply Chain Support x2 - Beirut

Work Arrangement:

Job Description

Lebanon SC team is working toward implementing integra (new ERP system for operation), during this time the country program require a SC support for day-to-day tasks of the functions of procurement & logistics, ensuring continuity of day-to-day business under the direct supervision of the supply chain management.

Scope of work

Procurement:

- Implement standard IRC Lebanon procurement policies and procedures and ensure that procurement is carried out in accordance with IRC Lebanon and donor-specific polices. - Attending procurement committee meetings. - Conduct market survey & tenders as needed. - Update PRTS report - Work on procurement required report. - Implement the payments with coordination of Admin & finance. - Generating bid analysis and Purchase Orders and Payment requests. - Routinely communicate, coordinate and plan with the relevant programs regarding the PRs status and on time delivery. - Establish and maintain ethical and professional working relationships with suppliers.

Logistics:

- Ensure the Implementation of IRC Asset & Inventory policies in all IRC Lebanon offices. - Ensure all assets are tagged and relevant forms are signed before being issued to staff members. - Maintain and update Asset Register, including details of asset transfer, asset repairs, asset disposals, breakdowns and purchase of new assets creating files for them. - Compile monthly asset reports. - Handle assets and properties disposal & donation process when needed. - Deliverables and payment modality: - Provide on-time, standard monthly reports. - Monitor & control IRC Pre-qualified Vendor database. - Monitor & control price list for goods, services and equipment purchased by IRC. - Produce routine purchase status reports for Senior Procurement Manager, Programs and Finance - Update PRTS report on weekly basis - Follow up payment tracking sheet. - Submit logs reports on time. - Ensure assets and properties disposal & donation process is met.

Qualifications

- Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail. - Ability to work as a member of a team essential. - Must be computer literate, including Microsoft Word and Excel. - INGO experience preferred. - Ability to communicate in English and write clear and concise reports in English strongly preferred. - Fluency in English and Arabic is required. - Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous). - Familiarity with major donors and local regulations / laws advantageous. - 2 to 4 years’ work experience in procurement & Supply Chain - Problem solving - Competent in spoken and written English - Good mathematical skill

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.