Supply Chain Specialist (Procurement)
Coordinate procurement for humanitarian operations in Poland.
This opening expired 3 years ago.
Do not try to apply for this job.
Overview
Coordinate procurement for humanitarian operations in Poland.
You have:
- 3-5 years of experience in a similar position.
- Field experience is required.
- Working experience from an international humanitarian organization.
- Good understanding of procurement rules and regulations of major international donors.
- Excellent skills in MS Word, Excel, and PowerPoint.
- Master's degree in Logistics and/or Supply Chain Management.
- Certification in Humanitarian Logistics Supply Chain is desired if no academic degree.
- Full professional proficiency in English.
- Knowledge of Polish is an advantage.
Contract
This is a DRC - National contract. More about DRC - National contracts.
Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Specialist (Procurement) to be based in Warsaw, Poland.
The Danish Refugee Council (DRC) is a leading protection agency with a mandate to promote and protect durable solutions to conflict and displacement affected populations on the basis of humanitarian principles and human rights. DRC is implementing a multi-sector response to support Ukraine refugees, IDPs and host populations both within Ukraine and in the neighbouring countries of Poland, Romania and Moldova and wider Europe. Since late February 2022, nearly 4 million Ukrainians and third-country nationals have crossed the border to Poland. As part of its neighboring country response, DRC is establishing an operational presence in Poland to support displaced populations through partnership with civil society organizations and national NGOs, duty bearers and other actors.
About the job
As Supply Chain Specialist you will be the go-to person for procurement in Poland and will support effectively the implementation of procurement systems and functions in the country with a particular focus on compliance to the Operations Handbook. Your main duties and responsibilities will be:
Procurement Coordination
- Assess Programme needs and in close cooperation with relevant stakeholders develop procurement plans and facilitating the core framework agreements to meet the continuous demands
- Assess the compliance and implementation of Operations Handbook across country operations in Poland
- Depending the task, preparing and/or reviewing solicitation documents for high value tenders, such as ITB/RFP (Restricted, National and International) documentation before advertising or inviting suppliers
- Provide remote support in tender management (TOC sponsoring, financial analysis of bids, contract award and management) Compile monthly (and on demand) reports received from field offices to provide country procurement reports to relevant internal stakeholders
- Make sure that country operations procurement staff are well trained in his/her responsibility zone by providing effective knowledge sharing. On demand, organize procurement trainings for non-proc/logs staff and small-scale refresher training for procurement staff and DRC Partners.
- Make sure that Procurement processes are well-understand by main stakeholders and non-supply staff members (Program, Human Resources and Finance)
- Ensure implementation of CAST/audit recommendations relating to Supply Chain
- Responsible for providing specialized knowledge and operational know-how within a specific discipline
ERP Procurement module
- Ensure that Procurement business processes in Poland are fully registered and processed in DRC corporate System (Dynamics);
- Support Supply Chain Coordinator in capacity building workshops and trainings for DRC internal stakeholders;
- Lead the country vendor and item database
Vendor Management
- Maintain DRC Poland supplier catalog. When relevant, exchange the supplier database information across other humanitarian stakeholders in the country;
- Make sure that vetting and supplier performance evaluation records are duly filed and reported if needed
About you
To be successful in this role we expect you to have at least 3-5 years of experience in similar position. Moreover, we also expect the following:
- Field experience
- Working experience from an international humanitarian organization
- A good understanding of the procurement rules and regulations of major international donors
- Excellent skills in MS Word, Excel, and PowerPoint
- Master's degree in e.g. Logistics and/or Supply Chain Management
- Certification in Humanitarian Logistics Supply Chain (desired if no academic degree)
- Full professional proficiency in English
- Knowledge of Polish is an advantage
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
Contract length: till end of 2023 (extension depending on funding availability)
Band: G
Designation of Duty Station: Warsaw, Poland
Start date: asap
We offer competitive salary and benefits in accordance with Danish Refugee Council’s Terms of Employment for National Staff.
* The DRC does not cover the cost of visa applications, so employees should budget accordingly.
Application process
Applicants must upload a cover letter and an updated CV in English. A****pplications sent by email will not be considered.
Closing date for applications: 27 July
Applications will be reviewed on a rolling basis and we therefore encourage you to apply as soon as possible.
For further information about the Danish Refugee Council, please consult our website drc.ngo. For questions regarding the vacancy please contact Vadym Berest, vadym.berest@drc.ngo.
Potential interview questions
| Can you provide an example of a successful procurement project you managed? | This question assesses your practical experience and problem-solving skills in procurement. | Discuss a project, your role, the outcome, and what you learned. |
| How do you ensure compliance with procurement regulations? | The interviewer wants to understand your knowledge and practices regarding compliance. | Pro members can see the explanation. |
| Describe a time when you had to train staff in procurement processes. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle conflicts with vendors? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to assess supplier performance? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
-
Updated 1 year ago
-
Source:
drc.ngo
Recent jobs in Logistics & Procurement in Warsaw
Deadline passed
Deadline passed
