Supply Chain Specialist (Procurement)

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

Overall responsibilities are to undertake and monitor procurement activities associated with DRC operations. Ensure that all procurement matters are dealt with in accordance with organizational standards and policies, this includes weekly, monthly activity reports to the immediate supervisor.

Responsibilities:

• In accordance with DRC procedures the Procurement Specialist is responsible for ensuring appropriate authorizations and documentation for procurement activities are accurately collated
• Implement DRC procurement policies and procedures, adhere to them and ensure proper use of them and all related standardized forms and formats.
• Prepare RFQs/ITBs for procurement of goods and services based on operation handbook.
• Closely work with Procurement and support them in daily activities and procuring the goods and services.
• Develop, maintain, and identify the purchase agreements to all recurring goods/services for DRC’s projects.
• Collects the quotations and provide instructions for vendors/offerors about general terms and conditions of procurement (goods/ service) DRC.
• Draft comprehensive tender report for review of the quotations/proposals.
• Conducts Procurement Committee secretary activities, organizes meetings and keeps all related documentation in order, and provide guidance to tender opening and evaluation members on the technical evaluation.
• Ensures all required documentation is approved prior to purchase according to approval process.
• Circulate procurement documents for process and signature of relevant staff
• Updates the vendor list and the price database on timely manner and verify the vendors in the vendor database.
• Prepares request for payment for procurement of goods/services as instructed by procurement team
• Ensure that DRC office(s) receives quality goods and services at the most competitive prices.
• Be fully familiar with Afghan Law regarding tax dedication and tax payment to Ministry of Finance (MoF)
• Drafting of new contracts and share it with Procurement Manager for review.
• Ensuring the procurement activity are carried out within policies and producers as stated in DRC Operation Hand book and DRC Procurement Manual.
• Research potential suppliers and market availability
• Ensure all procurement documentation is compiled and completed correctly before submission to Finance for payment
• Closely work and coordinate with finance department for payments of suppliers.
• Any other tasks assigned by supervisor.

Administration and filing

• Develops, maintains and updates the filling system (Hard copy filling and electronic) which includes copying, scanning and filling of procurement documents.
• Provide accurate and updated procurement documentation in case of audit
• Ensure information flow with all relevant departments.
• Demonstrate a commitment to quality assurance for all works undertaken and to observe polices procedures and occupational health and safety regulations of workplace.
• Conduct good coordinating and communication with other DRC staff and ensure goods are procured on time.

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• Min 5 years of Procurement experience in humanitarian logistics sector
• Knowledge of donor procedures
• Proven ability with respect to the design, coordination, monitoring of programs.
• Strong analytical skills.
• Strong interpersonal communication and writing skills.
• Ability to cope with heavy workloads and to work under pressure.
• Ability to work independently and as part of the team.
• Cultural sensitivity and adaptability.

Education/qualifications:

• University degree education BBA, DAB, or any other Master’s degree in relevant discipline, or relevant experience.

Languages:

• English (Written and Spoken) – Very good
• Dari / Pasto (Written and Spoken) – Fluent

We Offer:

• Salary and conditions will be in accordance with DRC salary scale

Application process:

Interested? Then apply for this position, all applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 22- Feb-2022.

Female candidates are highly encouraged to apply