Supply Chain - Procurement Assistant
Provide procurement support and ensure compliance with DRC procedures.
This opening expired 7 months ago.
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Overview
Provide procurement support and ensure compliance with DRC procedures.
You have:
- At least 1 year of experience in procurement, supply chain or any other relevant field.
- Experience in administrative tasks, including filing systems.
- Excellent IT skills, including experience in operating an ERP supply chain system preferred.
- Experience in supply chain management including procurement, transport and distribution, warehouse and stock management.
- Experience with standard procurement procedures and documentation.
- English - Intermediate.
- Fluency in local language.
Contract
This is a DRC - National contract. More about DRC - National contracts.
Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.
DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and implements emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
DRC is currently looking for a highly-qualified Supply Chain - Procurement Assistant to join our team in Mykolaiv.
About the job
The position provides procurement support and ensures compliance with DRC procedures and guidelines at the base level. The role contributes to the development of base-level strategies and their translation into actionable plans and day-to-day activities. The position will be based in Mykolaiv, with occasional travel to other locations as required.
Your main duties and responsibilities will be:
- Ensure that all orders are tracked from point of planning and request through to final receipt
- Prepare the relevant documents for the procurement of goods and services
- Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of suppliers contain all the facts and information required to justify the recommendations made in the report
- Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities
- Maintaining good communications with warehouse staff in other DRC locations and partner organizations
- Correctly apply ERP supply chain processes
About you
To be successful in this role we expect you to have at least 1 year of experience in procurement, supply chain or any other relevant field.
We also expect the following:
- Experience in administrative tasks, including filing systems
- Excellent IT skills, including experience in operating an ERP supply chain system preferred
- Experience in supply chain management including procurement, transport and distribution, warehouse and stock management
- Experience with standard procurement procedures and documentation
- English - Intermediate
- Fluency in local language
In this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer:
- Contract length: 3 months probation period with the possibility of extension subject to funding and performance
- Level: I – Non-Management
- Designation of Duty Station: Mykolaiv
- Start date: As soon as possible
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.
Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).
Applications sent by email will not be considered.
Closing date for applications: 5 November 2025
Applications will be reviewed on a rolling basis, and the position may be filled before the closing date. Early applications are strongly encouraged.
Potential interview questions
| Can you describe a time you successfully managed a procurement project? | The interviewer wants to assess your practical experience in procurement management. | Discuss a specific project, detailing your role, the challenges you faced, and the outcomes. |
| How do you ensure compliance with procurement procedures? | This question evaluates your understanding of standard procurement practices. | Pro members can see the explanation. |
| What tools or systems have you used to manage procurement processes? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you explain a challenging situation you faced in supply chain management? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize tasks in a busy procurement environment? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with supplier evaluation and selection. How do you ensure you choose the best supplier? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you maintain good communication with warehouse and logistics teams? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to ensure the accuracy of procurement documents? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 7 months ago
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Updated 7 months ago
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Source:
drc.ngo
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