Supply Chain Officer (Cash Management) - Afghan Nationals Only

Job Description

- Receive, check, and process of all Cash Hawala PRs from the requestors both from Kabul and field offices. - Issue Pos, payments in BvA and keep proper record of all the packages. - conduct market assessment to find qualified/eligible suppliers for cash hawala MSA/s. - Filing and documentation of cash Hawala packages. - Prepare documents for audit and doners review and checking. - Ensure that issues of compliance are standardized across all technical supplies, services and works. - Coordinate with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation. - Proper Communication with internal and external stake holders (requestors and suppliers) - closely working with Compliance Unit assuring all Cash Hawala Packages are in line with IRC and its donor policies and procedures and documents are completed. - Closely working with Supply chain (Procurement/Contract) unit for establishing of Cash Hawala MSAs and Cash Hawala amendment (Extension of Contract) for both cash Delivery and Cash distribution in Kabul and field offices. - Establishment and maintenance of ethical, professional working relationships with suppliers and colleagues. - Regular review of SC SOPs and ensure all the new changes are adapted and echoed for the implementation. - To have close communication with all program sections and update them for their cash Hawala distributed packages and follow up with fields for receiving distributed documentations and cash receipts. - To follow up with finance for Cash Hawala pending payments and coordinate with vendors for receiving their checks or money on timely manner. - Daily check of BvA all Cash Hawala/Delivery PRs POs and Payment in Kabul and Field offices and flag to process the PRs, Pos and payments and clean up BvA dashboard. - To ensure suppliers ATC and Vetting process are completed and updated according to IRC and donor’s policies and procedures. - Maintain Vendor Information and make sure the documents are valid and updated (VIF, CoC, CoI, ETC. - Communicate to budget holders and requestors on any expected delays. - Ensure all cash hawala contracts end dates and payment dates are followed up through Enterprise Resource Planning (ERP) software and necessary actions are taken. - Follow up with requesting department to ensure PRs for cash distribution and cash transfer are raised on a timely manner. - Ensure PRS, Pos and payment packages are reviewed before further process. - Ensure that all respective documents are in place (Hard and Soft copies) and uploaded to relevant folder in box. - Ensure all contractual documentation in use is the authorized and latest version. - Within the terms Cash Hawala MSAs, monitor KPI’s, develop and maintain the feedback reporting systems. - Working closely with requesting department, suppliers and field offices and ensuring all packages of cash hawala is well operated.

Qualifications

- Bachelor’s degree in relevant area (procurement, Cash Hawala or administration). - At least 2-3 years of relevant work experience in areas such as Cash hawala or supply chain in humanitarian and development sectors. - Basic technical knowledge in an area of Humanitarian Procurement and cash hawala system; (e.g., Economic Wellbeing, Education, Health, Empowerment, and Safety etc.). - Committed team player and ability to work within a multicultural team. - Ability to understand and implement organizational and donor policies. - Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (emphasis on Excel). - Ability to manage and prioritize a varied workload in a dynamic work environment. - A flexible approach to work & willingness to take on extra duties, work additional hours or on weekends as required. - Excellent attention to detail. - Trustworthy and honest. - Professional ability to write, speak and work in English, Pashto, and Dari. - Expert knowledge of technical regulations related to humanitarian procurement/ supply chain. - Strong capacity to manage time and competing priorities. - Excellent organizational, analytical, oral, and written communications skills in English, Pashto, and Dari - Very good understanding of MS office applications and any other Logistics ERP systems. - Flexible and adaptable to the context and driver to achieve result.