Supply Chain Officer

Logistics & Procurement

Overview

Manage procurement and logistics operations to support programs

You have:

• Minimum 2 - 3 years of experience in humanitarian logistics, procurement, transport and distribution, warehousing, and stock management.
• Good understanding of the procurement rules and regulations of major international donors.
• Excellent skill in MS Word, Excel and PowerPoint.
• Intermediate English proficiency preferred.
• Fluency in local language.
• Relevant university degree in Logistics and/or Supply Chain Management or equivalent professional qualification.

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC Ukraine is looking for highly qualified Supply Chain Officer based in Dnipro, Dnipropetrovska oblast.

Overall purpose of the role

Responsible for all procurement of goods and services as per the assigned tasks, logistics functions at Dnipro Area level (storage, warehousing, transportation, etc.) vehicle fleet management and general logistics support to the program.

Geographic scope: Dnipro

Main responsibilities:

• Reports to Supply Chain Team Leader in Dnipro;
• Following humanitarian principles, donors’ and DRC regulations, and legislation for the benefit of beneficiaries;
• Optimization of all logistics operations to increase cost-effectiveness, including setting up longer-term supply contracts;
• Coordination of program staff to ensure Supply Chain involvement in the whole program cycle;
• Effective and efficient support to programs’ needs;
• Assist in the recruitment, training, and capacity building of the Supply Chain team.

Procurement

• Perform procurement processes according to the distributed Purchase Requisitions or actual needs;
• Keep the trackers and records accurate and timely (not later than five business days) updated;
• Ensure that procurement documents were duly composed, signed, scanned, and uploaded to the cloud storage, hard copies were archived;
• Ensure DRC supplier due diligence is effective in the relevant context;
• Ensure that all payments due are made in time;
• Run operations with Dynamics ERP system.

Fixed asset management

• Receive assets from the suppliers, check them, loan to employees, arrange storage and proper scrapping;
• Maintain Fixed asset list and all fixed asset records in Dynamics duly updated at all times;
• Minimum once per half a year - run a physical check of assets;
• Ensure that all assets are properly tagged.

Warehouse management

• Arrange warehousing support of the projects according to DRC regulations.

Fleet management

• Participate in fleet support of the projects and DRC operation;
• Participate in hiring drivers and renting vehicles;
• Checking vehicle log sheets and monthly reports of drivers.

Other duties

• Preparation of reports and document sets for audits;
• Development of manuals for program staff on certain supply chain processes;
• Cooperation and coordination with the DRC Finance unit.

Required experience and competencies

• Minimum 2 - 3 years of experience in humanitarian logistics, procurement, transport and distribution, warehousing, and stock management;
• Good understanding of the procurement rules and regulations of major international donors;
• Excellent skill in MS Word, Excel and PowerPoint;
• Intermediate English proficiency preferred;
• Fluency in local language.

Required education

• Relevant university degree in Logistics and/or Supply Chain Management or equivalent professional qualification.

We offer

Contract length:

• 6 months with possibility of extension based on available funding.
• Level H2
• Designation of Duty Stations: Dnipro
• Start date: ASAP

The application is open for Ukraine citizens only.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 02 October 202****3

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

For further information about the Danish Refugee Council, please consult our website drc.ngo

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: drc.ngo