The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

This position manages all the procurement and Logistics procedures for DRC operations in Jijiga ensuring that all procedures and policies are followed according to DRC and donor procedures.. This is a key position within Logistics and procurement and carries responsibility for the integrity of the DRC's procurement and logistics system. operation assistant must be able to rapidly procure project supplies, services and equipment and manage all logistics related matters whilst ensuring best practices and maintaining audit-compliant records.

RESPONSIBILITIES

Specific responsibilities include,

Provide procurement services for all programs following DRC procurement policies and procedures.
Ensure weekly/monthly records of logistics
Ensuring that procurement is carried out in accordance to donor-specific polices.
Ensure the DRC warehouse is managed according to DRC warehouse standards and records are kept for audit
Participate in the vendors performance review.
In coordination with Finance and program departments, ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
Ensuring that a transparent and responsive procurement process is implemented and maintained.
Make periodic random checks during loading/unloading operations to ensure that commodities by the trucks confirm to the quantity record on the truck waybill.

Reporting Arrangements

Provide on-time, standard monthly reports to the Operation Officer.
Provide monthly procurement analysis pre grant/location and categories.
Generate and / or maintain an DRC Pre-qualified Vendor database.
Generate and / or maintain comprehensive price list for goods, services and equipment’s purchased by DRC
Submit monthly list of commitments to Area manager and Finance

All DRC roles require the post-holder to master

DRC’s core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies: (include years of experience)

Vehicle fleet management. Including ensuring safety and standard of vehicles, management of vehicle running logs, booking and assignment of transport
Keep updated records of assets and equipment, disaggregated per individual donor contract
Ensure 100% security of the warehouses and the commodities
Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
Ensuring that all Supplies, services and equipments required are delivered in time.
Establishment and maintenance of ethical, professional working relationships with suppliers.
Maintain supplier information for regularly purchased items, and be informed of current market conditions.
Support and provide the appropriate trainings for procurement to program staff as required.
Advise the Area manager of procurement-specific issues or improvements.
Any other duties or tasked delegated by Area Manager.

EDUCATION: (include certificates, licenses, etc.)

Degree/Diploma or Relevant qualifications in logistics or Business management another relevant field
Knowledge of generic procurement procedures and practices, NGO experience advantageous.
Familiarity with major donor and local regulations
Three years work experience in procurement,
Strong sense of personal integrity
Competent use of PC especially spreadsheets.
Good level of written and spoken English

LANGUAGE: (Preferable)

Somali language a definite advantage

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on https://candidate.hr-manager.net/ApplicationForm/SinglePageApplicationForm.aspx?cid=1036&departmentId=19012&ProjectId=166047 under Vacancies.

Please forward the application and CV, in English through the stated website no later than November 1, 2022.

For general information about the Danish Refugee Council, please consult www.drc.ngo

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender-gap. Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status, or other protected characteristics

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

Apply now

Added 1 year ago - Updated 1 year ago - Source: drc.ngo