Supply Chain Officer
Manage procurement processes ensuring transparency and accountability.
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Overview
Manage procurement processes ensuring transparency and accountability.
You have:
- Minimum Educational level required: Diploma in Procurement, Supply and Logistics or related field
- Preferred Educational Requirement: Bachelor’s Degree in Supply Chain Management/Procurement and or Logistics
- Chartered Institute of Purchasing & Supply (CIPS) Certification
- Experience: 2-3 years’ experience in Procurement/logistics and Supply Chain management
- Working knowledge of procurement services and practices
- Good planning and organizational skills
- Ability to maintain working relationships with staff and suppliers
- Experience in any automated procurement system would be an added advantage
With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
Purpose of the position:
The Supply Chain Officer manages procurement processes across the National Office, Technical Programs, APs, and Grant projects in compliance with World Vision policies and donor guidelines to advance child well-being. This role ensures transparency, efficiency, and accountability in procurement while maintaining accurate records and safeguarding integrity.
Purchase Requisition
• Analyze purchase requisitions and verify existing contracts and frame agreements
• Timely update purchase requisitions with the required buyer action and documentation in line with WV Procurement policies.
• Utilize the consolidated procurement plan to inform strategic sourcing.
Sourcing
• Soliciting quotations and consolidating bids and support documentation for presentation to the Procurement Committee
Preparation and Dispatch of Orders
• Assist internal users to dispatch approved Purchase Orders/contracts/framework agreements to suppliers for acceptance
• Update Weekly Order reports and communicate delivery progress to users
• Use processes that ensure that contractual terms and conditions are met during order request and processing for the purchase of materials and services
Preparation and Dispatch of Orders
• Assist internal users to dispatch approved Purchase Orders/contracts/framework agreements to suppliers for acceptance
• Update Weekly Order reports and communicate delivery progress to users
• Use processes that ensure that contractual terms and conditions are met during order request and processing for the purchase of materials and services
Preparation and Dispatch of Orders
• Assist internal users to dispatch approved Purchase Orders/contracts/framework agreements to suppliers for acceptance
• Update Weekly Order reports and communicate delivery progress to users
• Use processes that ensure that contractual terms and conditions are met during order request and processing for the purchase of materials and services
Expediting
• Follow-up with suppliers to ensure timely delivery of goods and services as per Purchase order, contracts and agreements
• Manage samples provided by the suppliers and liaise with the receiving entities that goods are delivered as per samples provided and approved
• Liaise with receiving warehouses/offices about the receipt of goods and maintain proper tracking of all deliveries against purchase orders issued.
• Consolidate weekly Order reports and update users about goods delivered in the National Office to ensure timely receiving of goods & services in the system.
Payments
• Request monthly supplier statements with outstanding invoices and timely dispatch them to the Finance Department.
Provide all relevant documents for payment processes.
Other Competencies/Attributes:
• Must be a committed Christian, able to stand above denominational diversities.
• Attend and participate/lead in daily devotions and weekly Chapel services.
• Perform other related duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
• Minimum Educational level required: Diploma in Procurement, Supply and Logistics or related field
• Preferred Educational Requirement: Bachelor’s Degree in Supply Chain Management/Procurement and or Logistics
• Chartered Institute of Purchasing & Supply (CIPS) Certification
• Technical Training qualifications required:
• Computer Literacy.
• Working knowledge of procurement services and practices
• Good planning and organizational skills
• Ability to maintain working relationships with staff and suppliers
• Experience: 2-3 years’ experience in Procurement/logistics and Supply Chain management.
• Experience in any automated procurement system would be an added advantage
Working Environment / Conditions:
• Work environment: Office-based with travel to the field
• Travel: 10% Domestic travel is required.
• On call: 5%
Applicant Types Accepted:
Local Applicants Only
Potential interview questions
| Describe a time when you had to handle procurement under tight deadlines. What was your approach? | The interviewer wants to assess your ability to work under pressure and your time management skills in procurement. | Provide a specific example that highlights your prioritization and decision-making abilities. |
| How do you ensure compliance with procurement policies? | This question assesses your understanding and adherence to compliance in procurement processes. | Pro members can see the explanation. |
| Can you tell us about a challenging negotiation you handled? What was the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to maintain relationships with suppliers? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with automated procurement systems. How do they benefit procurement process? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you handled a supply chain disruption? | Pro members can see the explanation. | Pro members can see the explanation. |
| What criteria do you consider when evaluating supplier bids? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you stay updated on procurement trends and best practices? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 months ago
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Updated 2 months ago
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Source:
wvi.org
