Supply Chain Manager - Roving ( Afghan National Only )
Manage supply chain operations in humanitarian settings efficiently.
This opening is not available anymore.
Do not try to apply for this job.
Overview
Manage supply chain operations in humanitarian settings efficiently.
You have:
- Bachelor’s degree required.
- Advanced professional certification in SC and/or emergency response management is strongly preferred.
- At least 5 years of experience in handling humanitarian supply chain.
- Strong ERP roll out and management skills.
- Demonstrated ability to develop and roll-out supply chain policy and SOPs.
- Strong training and mentoring ability.
- Experience working with a diverse portfolio of donors and knowledge of specific donor guidelines.
- Experienced and authorized to drive manual transmission 4WD vehicles.
- Fluency in English, Dari and Pashto is required.
- A high degree of flexibility and ability to work under hardship conditions against tight deadlines.
- Strong computer skills including Microsoft applications.
- Strong communication equipment skills, including HF and VHF radios.
Job Description
Major Responsibilities:
Under the direct supervision of the SCC/DSCC, the SCM - Roving will be responsible for the following based on an agreed Terms of Reference for each deployment to a field office:
- Manage and supervise discrete aspects of the SC function (Procurement, Warehousing, Transport/Fleet and Assets Management) while deployed to a field office.
1. Operations Support:
- Conduct assessments of field SC policies, procedures, controls, & performance in designated field offices. - Properly conduct Supply Chain Assessment Tool (SCAT) for every field office as per SC SOP. - Develop and support implementation of supply chain improvement plans (SCIP). - Inform SCC/DSCC promptly of any areas of concern or potential or suspected violations. - Support SCC/DSCC in Corrective and Preventative Action (CAPA) plan development and implementation. - Provide constructive support to SC staff to ensure effective compliance with SC policies and procedures. - Implement discrete, time bound SC initiatives which improve performance or compliance. - Ensure all the warehouses inventory documents and data is up to date for each grant. - Ensure and coordinate the inventory distribution with program staff before the grant closing date. - Ensure and coordinate the effective space management in the field offices warehouse for the new shipments.
- Ensure and coordinate the field supply chain monthly reports are accurately prepared and sent to the relevant department or supply chain staff in Kabul as follows:
- Monthly Vehicles Cost and Usage Report - Summary of Field Report - IRC vehicles log sheets. - Generators Log sheets - IRC vehicles log sheets. - Generators Log sheets
- Ensure that all field supply chain staff performance bring value for money.
2. Training & Outreach:
- Provide regular capacity building training to all SC staff on IRC SC policies, procedures, and systems.
3. Staff Management:
- Support SCC/DSCC in conducting interviews with applicants for SC positions when required. - Provide face to face and remote orientation to newly hired SC staff, at IRC main office or field offices. - Temporarily fill assigned SC position in Kabul or a field office, such as Supply Chain Manager
4. Technical Management and Systems:
- Participate in the development and implementation of supply chain systems. - Support in local and international tenders and contract management. - Develop the vendors list with complete details for all categories of spend. - Conduct vendors’ pre-qualification for the categories of (construction, financial service providers, and pharmaceutical products suppliers) as per the SC SOPs. - Professionally coordinate the establishment of MPAs/ MSAs for all categories of spend for KBL/FOs. - Support the procurement team in preparing the procurement package for RFQ, and RFP. - Provide comprehensive training to new supply chain staff for establishing MPAs and MSAs. - Provide refresh training to the supply chain staff in new and revised supply chain SOPs. - Cascade and support with implementation and delivery of SC initiatives. - Support the SCC/DSCC with SC initiatives implementation across the mission. - Act as “second line” advisory resource after SCC/DSCC for country SC staff. - In collaboration with the SCC/DSCC, support SC on defining and implementing the ideal SC structure. - Follow-up and support SC on the effective utilization of electronic systems through readiness assessment, clean and accurate data, proper usage, and feedback. - Ensure effective communication and collaborative planning between SC and other stakeholders to improve the SC activities implementation. - In close collaboration with the SCC/DSCC, support with strategy development and implementation. - Work closely with the SCC/DSCC and CP SC teams to develop SC strategies and goals that prioritize initiatives to improve operational capabilities, effectiveness, and efficiency. - Properly use and implement BvA, Box, Teams, Rescue net for all supply chain activities. - Properly use and implement supply chain standard operating procedures and templates.
5. Compliance:
- Ensure all supply chain staff are familiar and comply fully with the IRC Way policies. - Implement and sustain segregation of duties in procurement and other SC functions. - Review and provide feedback on assigned supply chain reports submitted by field offices. - Develop and support implementation of improvement plans. - Provide response and feedback to the compliance comments and challenges. - Promptly inform the supervisor and/or compliance unit of suspected supply chain policy violations. - Implement discrete, time-bound Supply Chain initiatives and improve performance. - Ensure supply chain staff comply with supply chain policies, procedures, and process. - Ensure internal control mechanism is followed by every supply chain staff member.
7. Reporting:
- Prepare monthly activities and each deployment accomplishment reports to SCC/DSCC. - Participate in all supply chain weekly and monthly catch-up call meetings.
8. Key Working Relationships:
Position Reports to: Supply Chain Coordinator and DSCC
Position directly supervises: Support and Supervise Kabul and field SCMs.
Other Internal and/or external contacts:
Close relationships with KBL and field offices SC staff at all levels, field Coordinators, and program staff.
Qualifications
Job Qualifications:
Education:
- Bachelor’s degree required. - Advanced professional certification in SC and/or emergency response management is strongly preferred.
Work Experience:
- At least 5 years of experience in handling humanitarian supply chain. - Strong ERP roll out and management skills. - Demonstrated ability to develop and roll-out supply chain policy and SOPs. - Strong training and mentoring ability. - Experience working with a diverse portfolio of donors and knowledge of specific donor guidelines. - Experienced and authorized to drive manual transmission 4WD vehicles.
Demonstrated Skills and Competencies:
- Have a high degree of flexibility and ability to work under hardship conditions against tight deadlines. - Strong computer skills including Microsoft applications. - Strong communication equipment skills, including HF and VHF radios. - Ability to lead teams. - Change management. - Risk management - Decision-making capability - Cross-Functional collaboration - Conflict resolution skills - Strategic thinking - Result Focus - Effective interpersonal communication - Problem-Solving ability
Language Skills:
Fluency in English, Dari and Pashto is required.
Potential interview questions
| Can you describe a challenging situation you faced in supply chain management and how you handled it? | The interviewer wants to assess your problem-solving skills and ability to handle stress. | Focus on the specific actions you took and the positive outcomes. |
| How do you ensure compliance with supply chain policies in your team? | This question aims to evaluate your understanding of compliance and training abilities. | Pro members can see the explanation. |
| Describe a time when you had to deal with a conflict within your team. How did you resolve it? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to improve supply chain operations? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize your tasks when managing multiple projects? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
-
Updated 1 year ago
-
Source:
rescue.org
