Supply Chain Manager (Cash Management) - Afghan Nationals Only

Job Description

- Receive, review, and assign all Cash Hawala PRs from the requestors both from Kabul and field offices to cash hawala officer. - Attending weekly SCMs meeting and reporting to SC coordinator all cash hawala activities - conduct site visit of cash Hawala vendors along with SC, Finance, and other technical team, obtain necessary information before contracts are established for a technical supply, and services required for the projects and provide technical and realistic feedback to bid committee. - To act independently and impartially while any concern or issues arise between the contractors and IRC program/SC cash Hawala services and work made with contractors and the judgement should be based on evidence, reality and impartially and provide recommendation and corrective measures to Supply Chain Coordinator. - Collaborates with other departments and stakeholders to identify and maintain resources needed to establish and provide an effective cash hawala services. - Establishes performance metrics for measurement, comparison, or evaluation of factors affecting the cash hawala service. - Monitors the performance of suppliers, assessing their ability to meet IRC requirement and delivery lead time, identifies and qualifies new suppliers in collaboration with other departments. - prepare and review of all cash Hawala payments before securing required approvals. - Ensuring there is no negative audit observations/findings related to Cash Hawala Documents of all grants. If required corrective actions plans are developed & implemented to address findings in timely manner with proper documentation and share with relevant departments. - Ensuring that issues of compliance are standardized across all technical supplies, services and works. - closely working with Compliance Unit assuring all Cash Hawala Packages are in line with IRC and its donor policies and procedures and documents are completed. - Closely working with Supply chain (Procurement/Contract) unit for establishing of Cash Hawala MSAs and Cash Hawala amendment (Extension of Contract) for both cash Delivery and Cash distribution in Kabul and field offices. - Regular review of SC SOPs and ensure all the new changes are adapted and echoed for the implementation. - To have close communication with all program sections and update them for their cash Hawallah distributed packages and follow up with fields for receiving distributed documentations and cash receipts. - To follow up with finance for Cash Hawala pending payments and coordinate with vendors for receiving their checks or money on timely manner. - Make sure there is no pending PR, PO, and Payment in BvA dashboard and keep the BvA dashboard clean and neat. - To ensure suppliers ATC and Vetting process are completed and updated according to IRC and donor’s policies and procedures. - Communicate to budget holders, finance, and requestors on any expected delays. - Ensure all cash hawala contracts end dates and payment dates are followed up through Enterprise Resource Planning (ERP) software and necessary actions are taken. - Follow up with requesting department to ensure PRs for cash distribution and cash transfer are raised on a timely manner. - Ensure PRS, Pos and payment packages are reviewed before further process. - Ensure that all respective documents are in place (Hard and Soft copies) and uploaded to relevant folder in box. - Ensure all contractual documentation in use is the authorized and latest version. - Within the terms Cash Hawala MSAs, monitor KPI’s, develop and maintain the feedback reporting systems. - Working closely with requesting department, suppliers and field offices and ensuring all packages of cash hawala is well operated. - Preparing and sharing weekly and monthly cash hawala report with supply chain coordinator. - Provide input for better management of cash hawala unit.

Qualifications

- Bachelor’s degree in relevant area (supply chain or business administration). MBA preferred. - At least 4-5 years of relevant work experience in areas such as procurement, Cash hawala management in humanitarian and development sectors. - Basic technical knowledge in an area of Humanitarian Procurement and cash hawala system; (e.g., Economic Wellbeing, Education, Health, Empowerment, and Safety etc.). - Proven ability to develop staff and provide training on systems and procedures. - Committed team player and ability to work within a multicultural team. - Ability to understand and implement organizational and donor policies. - Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (emphasis on Excel). - Ability to manage and prioritize a varied workload in a dynamic work environment. - A flexible approach to work & willingness to take on extra duties, work additional hours or on weekends as required. - Excellent attention to detail. - Strong supervisory and leadership skills - Professional ability to write, speak and work in English, Pashto, and Dari. - Expert knowledge of technical regulations related to humanitarian procurement/ supply chain. - Strong capacity to manage time and competing priorities. - Excellent organizational, analytical, oral, and written communications skills in English, Pashto, and Dari - Very good understanding of MS office applications and any other Logistics ERP systems. - Positive attitude with demonstration of leadership role model. - Flexible and adaptable to the context and driver to achieve result.