Supply Chain Manager

Logistics & Procurement

Overview

Manage logistics and procurement for the EMP in Ethiopia.

You have:

• 5 years proven and relevant work experience in supply chain processes, preferably within the humanitarian and/or development sectors and in ideally at least 5 years is in a senior position.
• BA degree in supplies chain management or other logistics fields.
• Excellent verbal and written proficiency in English
• Strong interpersonal and communication skills and the ability to work under pressure.
• Demonstrated leadership ability to inspire and empower others.

Contract

This is a DRC - National contract. More about DRC - National contracts.

Location: Addis Ababa

Employment Category: F1

Reporting To: Deputy Chief of Party

Direct Reports: 3 x SC Specialists

Unit/Department: Ethiopia Migration Programme

Start of Contract & Duration: 12 Months

Posting date: February 18, 2022

Closing date: March 4, 2022

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

PROJECT BACKGROUND

The Danish Refugee Council (DRC) is implementing the Ethiopia Migration Programme (EMP) to protect would-be migrants and refugees from unsafe irregular migration through and from Ethiopia.

OVERALL PURPOSE OF THE ROLE:

The EMP Supply Chain Manager is responsible for ensuring the overall management of logistics, procurement, transport and fleet management in line with the FCDO and DRC operational procedures. He/she also ensures that EMP’s procurement and logistic related strategies, systems policies, procedures and guidelines are in place and implemented and regularly updated throughout the areas of responsibility

RESPONSIBILITIES

Strategic -Leadership

• Assist the EMP and DRC management in reviewing existing procurement and logistics systems and provide assurance that there exist minimum operational procedures and standards.
• Ensure that adequate control mechanisms are in place and procedures are fully compliant and adhered as per the operational handbook throughout the area of operation
• Ensure regular training on procurement procedures for all relevant EMP staff, and ensure that everyone is aware and use the procurement and logistics guidelines.
• Review the existing procurement policies, develop and maintain effective operating systems, procedures and guidelines.
• Conduct regular market surveys of goods and services; establish and maintain a well-defined supplier database with the goal of establishing standard framework contracts with main dealers and qualified and committed suppliers.

Procurement and Logistics

• Coordinate and manage the overall procurement and logistics functions of EMP in Addis Ababa.
• Ensure conformity to procedures and timely delivery of goods and services.
• Ensure all procurement processes comply with FCDO and DRC’s policies and procedures.
• Ensure accountability to FCDO and beneficiaries through implementation of regular reporting and systematic filing of procurement documents.
• Oversee the implementation and monitoring of procurement processes in EMP and organize and lead tender processes, assemble the procurement committee meetings as required, draft contracts and ensures all documents are made available to management review and decision.
• Facilitate customs clearance of duty free import of project inputs and permits for asset disposal and project close out with relevant ministry offices.
• Ensure that EMP component procurement plans are updated and closely tracked to ensure requirements are met on time, on budget and to the right quality/specification.
• Work with the DRC Ethiopia Country Office and EMP team to set up framework agreements (FWA) with reliable suppliers as well as developing approved supplier’s database for non FWA purchases.

Technical/Operational Support

• Provide support and work closely with the EMP budget holder in developing procurement plans and advising on logistical needs for the project.
• Assist the EMP project manager in planning of procurement and ensure that all required documents are forwarded by the budget holder including clear specifications, project, budget lines and appropriate authorization.
• Ensure that all communications and safety equipment are in good working conditions in all sites at all times.
• Undertake swift check on fixed asset control and ensure all fixed asset are recorded and reports are submitted regularly.

Reporting and documentation

• Ensure that all procurement and logistics reports from the EMP team are prepared, compiled and submitted on a monthly basis.
• Prepare monthly ‘Procurement KPI’ detailing all procurement trackers and other relevant information.
• Ensure FCDO asset reports are completed and submitted on time.

Staff Management

• Directly line manage and supervise procurement and logistics staff in EMP and ensuring that they have clear job descriptions, work plans and objectives
• Organize training and capacity building on fleet management, warehousing , procurment to all relevant staff and enable them fulfil their duties and responsibilities.
• Carry out all performance management activities including: performance planning, monitoring, and annual performance appraisals.

Experience and Technical Competencies: (include years of experience)

• 5 years proven and relevant work experience in supply chain processes, preferably within the humanitarian and/or development sectors and in ideally at least 5 years is in a senior position.
• Demonstrated leadership ability to inspire and empower others.
• Integrated knowledge and understanding of practices, systems, procedures.
• Strong interpersonal and communication skills and the ability to work under pressure.
• Excellent skills in the use of computers (MS Word, Excel, Power Point).

Education (include certificates, licenses etc.):

• BA degree in supplies chain management or other logistics fields.

Languages: (indicate fluency level)

• Excellent verbal and written proficiency in English

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Acting in line with DRC's vision and values

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.

Please forward the application and CV, in English through the stated website no later than March 4, 2022.

For general information about the Danish Refugee Council, please consult www.drc.ngo

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Apply now

Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: drc.ngo