Supply Chain Manager

Job Description

BACKGROUND

IRC Supply Chain entails all the systems and support functions necessary to implement programs effectively, inclusive of procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. Global Supply Chain (GSC) provides Supply Chain (SC) support to all IRC offices worldwide. GSC experts ensure that SC activities are conducted in the best interest of the IRC and in compliance with applicable policies, Standard Operating Procedures (SOPs) and donor requirements. The Supply Chain Manager- RAI US is a key member of the organization’s GSC team.

Job Overview/Summary:

The Supply Chain Manager (SCM) is a key position to the success and delivery of quality programs, The SCM is responsible to support the Operations Management Roles in RAI-US Offices in the planning, execution, and monitoring of supply chain activities according to program priorities in compliance with IRC Global Supply Chain policies and procedures and donor rules and regulations. The SCM also provides support to the overall response of the Afghan Evacuees Operations and will be managing highly demanding logistics functions in all the IRC locations across US.

KEY RESPONSIBILITIES

- The Supply Chain Manager works closely with the offices’ Operations Management Roles to train staff to ensure that appropriate SC planning processes are in place. - The SCM will support the management team, Supply Chain staff, and focal points in setting sourcing strategies for each of the offices and will ensure that RAI US has a regional appropriate sourcing strategy including leveraging the most appropriate procurement methods and consolidating procurement. - The SCM will ensure there is proper tracking of procurement trends and transactions. Track and manage contracts including renewal, management of terms and conditions and supplier relations to ensure business continuity and maximum value for IRC. - The SCM is responsible for supporting the SC teams in managing and controlling all inventory (CIK), warehouse operations, and asset control in RAI US offices ensuring that standard operating procedures and controls are implemented. - The SCM will closely monitor SC KPIs including spend analytics, operational efficiencies and support the teams in setting and implementing improvement plans. - Communicate with relevant stakeholders any changes and customization needed to fit RAI operational needs. - Coordinate with GSC and other stakeholders for review and approval of any adjustments to GSC policies and procedures. - The SCM is responsible for overseeing and coordinating all IRC US offices fleet and transportation activities, ensuring that all IRC fleet operations are conducted in adherence to IRC vehicles policies and procedures including vehicles procurement, vehicles movement, and maintenance and reporting accuracy. - Provide on-site training to build the local supply chain management capacity in all RAI-US locations. When deployed, the SCM will conduct assessments of field supply chain policies, procedures, controls, and performance in designated offices. - Support Supply Chain surge activities nationwide and as needed

Integra Support : The SCM supports the Internal Enterprise Resources and Planning System, is active in system adoption and continuous improvement.

Key Working Relationships

Position Reports to: Global Supply Chain Advisor – RAI-US

Position directly supervises: None

Other Internal and/or external contacts:

Internal: Regular relationships with HQ, office Supply Chain staff at all levels.

External: IRC Supply Chain representative in outside meetings, vendors and service providers.

Job Requirements:

- Excellent problem solving, communication, and influencing skills within a matrix environment - At least 4 years of supply chain experience including planning, procurement, inventory and asset management - Significant expertise in contract negotiation and supplier relationship management - NGO experience preferred, including understanding of institutional donors’ procurement policies - Proven project management, process mapping, and process improvement experience - Strength in meeting or exceeding project milestones and deliverables, while multitasking and responding to ad-hoc support needs - Ability to provide fact-based strategy and sourcing recommendations - Experienced user of Excel, Word, PowerPoint, ERPs, and data warehouses - Bachelor’s degree preferred

WORK ENVIRONMENT The position is expected to be deployed to IRC US Offices 35% of the time.

About the IRC:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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