Supply Chain Associate

Mid Senior Logistics & Procurement

Overview

Manage procurement and logistics, ensure compliance, and support operations.

You have:

• University degree in Business Administration or related field with three years of relevant professional experience; or high school diploma with five years of relevant experience.
• Certification in Procurement, Logistics or Supply Chain Management is an advantage.
• Experience in procurement and logistics and working with vendors and service providers.
• Experience with asset management process.
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
• Experience working in an international organisation is an advantage.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Qualifications

EDUCATION

​​University degree in Business Administration or Management, Accounting, Logistics, Supply Chain Management, Law, Economics or a related field from an accredited academic institution with three years of relevant professional experience; or

​High school diploma with five years of relevant professional experience

​Certification in Procurement, Logistics or Supply Chain Management is an advantage​

EXPERIENCE

​​Experience in procurement and logistics and working with vendors and service providers;

​Experience with asset management process;

​Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage

​Experience working in an international organisation an advantage.​

SKILLS

​​High level of computer literacy;

​Knowledge of Oracle ERP (Wave) highly desirable;

​Ability to work with national and international institutions;

​Ability to prepare clear and concise report;

​Excellent communication and negotiation skills​

Responsibilities

1.​​ Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.

​2. Assist supervisor in more complex, higher-value purchases.

3. ​Prepare tender documents, solicit bids and quotations as applicable; prepare necessary templates, forms, reports, bid analysis summary and share it with the requesting unit; may participate in the evaluation process and provide technical inputs.

​4. Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations.

​5. Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes.

​6. Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers.

7. ​Create and maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve, present and analyse information from the system and prepare periodic reports highlighting issues that require attention.

​8. Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests.

9. ​Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices.

10. ​Provide briefing and technical guidance to all staff in the office on procurement related instructions and procedures.

11. ​Perform logistics tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.

12. ​Coordinate the timely and secure shipment and customs clearance of goods, liaising with freight forwarders and internal/external stakeholders to ensure compliance with relevant import/export regulations for goods imported by the Mission as international technical assistance, humanitarian aid or diplomatic cargo.

13. ​Provide training and guidance to new/junior staff in the unit.

14. ​Perform such other duties as may be assigned.​

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Potential interview questions

Added 7 months ago - Updated 7 months ago - Source: iom.int