Supply Chain Assistant – Warehouse Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Assistant – Warehouse Assistant.

DRC selects the best-qualified candidate for any role, based on pre-defined criteria, such as competencies, qualifications, and values. We strive for diversity and inclusion in all our recruitments, by selecting the best-suited candidate based on the requirements for the job without discriminating against age, gender, ethnicity, religion, marital status, or those with a disability or similar.

About the job

The Supply Chain Assistant is responsible for all procurement of goods and services, warehousing, transportation of goods and people, vehicle fleet management, and general logistics support to the programme

responsibilities will be:

Reception, inspection, stocking and expedition of all stock items:

• Understand, implement and / or maintain standard DRC inventory management policies and procedures.
• Manage and document the receipt, handling, storage, release and reporting of goods through the DRC warehouse(s).
• Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
• Ensure that all products transported is accompanied by their stock transfer documents, waybills and other shipping documents (for example donation certificates).
• Advise the Supply Chain Team Leader of warehouse-specific issues or improvements.

Warehouse security and general maintenance:

• Ensure that the warehouse is secure, and access is limited only to those authorized.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Implement and ensure clear safety procedures.

Assets Inventory & Management:

• Ensure all DRC purchased and contracted assets and are labeled, registered, tracked, maintained, stored/used and disposed of in line with DRC asset management policies.
• Ensure that the vehicles have the necessary emergency equipment (Spare wheel, jack, wheel spanner, fire extinguisher, first aid kit etc.)
• Implement monitoring and evaluation of stock management systems, including implementation of stock cards and bin cards, as well as regular tracking of receipt and dispatch of items.
• Ensure all assets have service/maintenance records and where necessary that assets are disposed of according to DRC guidelines and local laws
• Weekly follow-up/spot-checks with drivers/TLs to ensure all DRC vehicles are properly maintained and all relevant documentation is filled in consistently
• Weekly follow-up/inspection of generators and fuel tanks, ensuring adequate fuel levels are available.
• Ensure proper storage of supplies.
• Support SSO with any follow-up tasks as a result of the periodical admin inspection of premises relating to maintenance & procurement.
• Any other tasks related to Supply Chain as directed by the line manager.

About you

To be successful in this role you must have:

• Minimum 2 years of experience in humanitarian logistics, procurement, transport and distribution, warehousing, and stock management.
• Relevant university degree in Logistics and/or Supply Chain Management or equivalent professional qualification
• Good understanding of the Warehouse management rules and regulations of major international donors
• Excellent skills in MS Word, Excel, and PowerPoint
• Advanced English proficiency
• Fluency in local language

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 6 months

Band: I

Designation of Duty Station: Benghazi

Start date: ASAP

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.

Closing date for applications: 15 NOV 2023

For further information about the Danish Refugee Council, please consult our website drc.ngo.