Supply Chain Assistant (Procurement)
Assist and monitor procurement activities for DRC operations.
This opening expired 4 years ago.
Do not try to apply for this job.
Overview
Assist and monitor procurement activities for DRC operations.
You have:
- Two years relevant experience in procurement and supply chain.
- Bachelor’s Degree in Business Administration.
- Good proficiency in English (written and spoken).
- Fluent in Dari/Pasto (written and spoken).
- Ability to work collaboratively with various departments.
- Candidates from diverse backgrounds and female candidates are especially encouraged to apply.
Contract
This is a DRC - National contract. More about DRC - National contracts.
WHO ARE WE?
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
ABOUT THE JOB
Overall responsibilities is to undertake and monitor procurement activities associated with DRC operations to ensure that all procurement matters are dealt with in accordance with organizational standards and policies, this include weekly, monthly activity reports to the immediate supervisor.
Responsibilities:
- Respect and control DRC procedures
- Support the Procurement department with completing multiple procurements to deadlines and ensuring all relevant paperwork is completed and up to date
- Organizes events, arranges lunch, refreshment and all required arrangement with vendors and technical team
- Coordinate closely with Finance department to ensure all documentation is correct for payments of suppliers
- Focus on transparency and accountability of the organization
- Assistant to Supply Chain Manager - Procurement for opening and keep the filing up to date.
- Other duties as requested by line manager.
Purchasing
- Ensure that Order Requests are correctly filled and it is authorized correctly by authorized person.
- Collect quotations and produce Purchase Requests following DRC procurement processes
- Update relevant databases under the supervision of the line manager
- Maintain honesty and integrity when purchasing and collecting quotations from suppliers
- Ensure to keep update of procurement follow up form.
Filing
- Ensure a proper filing system of procurement documents in closed coordination with procurement assistant (finance).
- Support with providing accurate and updated procurement documentation in case of audit
- Ensure information flow with relevant departments
ABOUT YOU
To be successful in this role you must have:
Experience and technical competencies:
Two Years’ relevant Experience
Female applicants:
- Interested qualified female candidates with a minimum of 1 year of relevant working experience i
- Female in DRC who travel for official trips will be allowed to travel with a Moharam and the travel/accommodation cost will be incurred by DRC.
- Female mothers who work for DRC are eligible for Day Care cost for their children up to the age of 6.
Education/qualifications:
- Bachelor’s Degree in Business Administration.
Languages:
- English (Written and Spoken) – good
- Dari / Pasto (Written and Spoken) – Fluent
We Offer:
- Salary and conditions will be in accordance with DRC salary scale
Application process:
Interested? Then apply for this position, all applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.
Applications close 15-Feb 2022.
Female candidates are highly encouraged to apply
Potential interview questions
| Can you describe a challenging procurement task you have managed? | To gauge your problem-solving skills in procurement activities. | Outline the challenge, your approach to solving it, and the outcome. |
| How do you ensure compliance with procurement policies? | The interviewer wants to check your understanding of procurement regulations. | Pro members can see the explanation. |
| Describe a time when you had to coordinate with multiple departments. What was the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps would you take if a supplier did not meet their delivery deadline? | Pro members can see the explanation. | Pro members can see the explanation. |
| Why do you think transparency is important in procurement? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
-
Updated 1 year ago
-
Source:
drc.ngo
