Supply Chain Assistant (Procurement)

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 500 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

Overall purpose of the role:

The Supply Chain Assistant plays a vital role in supporting the efficient functioning of DRC's supply chain and logistics operations within Ukraine. Working closely with the Supply Chain Officer and Supply Chain Team Leader, this position assists in various aspects of procurement, warehousing, transportation, and general logistics support, contributing to the successful implementation of DRC's programs in the country.

Main responsibilities:

Procurement and Logistics Support:

• Assist in the execution of procurement processes, ensuring compliance with DRC's procedures and guidelines.
• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare the relevant documents for the procurement of goods and services
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities. Facilitate the preparation and processing of procurement documentation.
• Support the maintenance of a comprehensive procurement database for goods and services.
• Collaborate with the Supply Chain Officer and Team Leader to ensure timely and accurate purchase orders and deliveries.
• Apply ERP supply chain processes.

Documentation and Reporting:

• Assist in the preparation of logistics-related reports, including weekly and monthly status reports.
• Contribute to maintaining accurate records of procurement and logistics activities.

Compliance and Processes:

• Ensure adherence to DRC's logistics and procurement procedures.
• Assist in maintaining compliance with donor-specific logistics rules and policies.
• Contribute to the application of ERP supply chain processes accurately.

Minimum Requirements:

• Diploma or relevant certification in Supply Chain Management, Logistics, Business Administration, or related field.
• Prior experience in a supply chain, logistics, or procurement role is desirable.
• Familiarity with procurement and logistics principles and processes.
• Basic understanding of inventory management practices.
• Proficiency in using computer software applications, including MS Office.
• Strong organizational skills and attention to detail.
• Commitment to learning and implementing organizational policies and procedures.
• Ability to work effectively in a fast-paced and dynamic environment, handling multiple priorities
• Effective communication skills, both written and verbal.
• Ability to work collaboratively in a diverse team environment.
• Familiarity with ERP systems and supply chain software is desirable.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Strong analytical and problem-solving skills, with attention to detail.
• Proficiency in English and Ukrainian languages, both written and spoken.

Education:

Bachelor's degree in Supply Chain Management, Business Administration, or related field.

Languages:

• Full professional fluency in Ukrainian and/or Russian.
• Full professional fluency in English.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

• Contract length: 3 month renewable after satisfactory probation period.
• Level: I non Manager.
• Designation of Duty Station: Kyiv - Full time based.
• Start date: As soon as possible.
• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process: All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications are open until 29th February 2024

Applications sent by email will not be considered.

Closing date for applications: recruitment will be on rolling basis.

We reserve the right to conduct further interviews before the deadline for submission of applications.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.