Supply Chain Assistant-Procurement

Job Description

Background:

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Position Overview

The Supply Chain Assistant -Procurement is responsible for the efficient coordination and management of procurement functions for IRC’s office. The position holder will procure Program supplies, services, and equipment, whilst ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.

Major key Responsibilities:

· The implementation and / or maintenance of standard IRC procurement policies and procedures and donor-specific polices.

· Assist SCO-Procurement in the Tendering Processes of documentations and filling processes.

· Implement supply chains that support business strategies adapted to changing market conditions, new business opportunities, or cost reduction strategies.

· Maintain industry best practices for pharmaceutical product sourcing and contracting.

· Involve on pharmacy purchasing, including medication procurement, inventory control processes, and contracting.

· Effectively and continually maintain open lines of communication with staff, and customers to facilitate the flow of relevant information.

· Collaborate with other pharmacy team (country Pharmacist and pharmacist specialists) on pharmaceutical product conversions.

· Assist with Pharmacy performance improvement and quality control programs.

· Maintain knowledge of, and expertise in, leading edge developments and innovative approaches to pharmacy supply chain management by participation in ongoing independent study, education-related professional activities, and affiliations.

· Provide procurement services in Addis Abeba. Ensuring that all Supplies, services, and equipment’s required are delivered in time.

· Maintain of ethical, professional working relationships with suppliers.

· Ensure procurement documents softcopy scanned and uploaded on Box drive and well filled per grant.

· Ensuring timely payment of vendors and full, auditable support documentation is actioned.

· Ensure frequent updating of BvA system and Clearing-up any pending issue from the BvA system in proper manner.

· Support the SCO of procurement-specific issues or improvements.

· Any other duties or tasked delegated by the supervisors.

Qualifications

Work Experience:

· 1 years of work experience in supply chain operations (Procurement) particularly pharmaceutical

· Experience working with NGOs preferred.

Educational Requirements: -----------------------------

· Education: BA/BSC Degree in Supply Chain, Pharmacy, Business Administration, Financial Accounting or related field

Preferred experience & skills: ---------------------------------------

· Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications.

· Strong organizational and time-management skills; proven ability to prioritize and deliver on time

· Strong analytic problem-solving skills

· Ability to work both independently and in a multifaceted, cross-functional structure.

· Highly proficient in the Microsoft Office suite

· Demonstrated ability to work effectively with team members at all levels.

· Ability to manage and work through change proactively and positively.

Language Skills: Fluent in writing and speaking English and speaking local language is preferable.