Supply Chain Assistant (Procurement)
Provide administrative and procurement support to ensure timely execution of tasks
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Overview
Provide administrative and procurement support to ensure timely execution of tasks
You have:
- Diploma or equivalent professional qualification
- Fluency in Arabic
- Advanced in English
Contract
This is a DRC - National contract. More about DRC - National contracts.
Band: I
Reporting to: Supply Chain Manager
Technical line manager: Supply Chain Officer
Starting date: As soon as possible.
Direct reports: Supply Chain Manager
Unit/department: Supply Chain
Location: Khartoum
Overall purpose of the role: Provides administrative and procurement support according to needs, ensuring the timely execution of procurements, payments and any other issue related to procurements.
Responsibilities:
• Ensure that all orders are tracked from point of planning and request through to final receipt. • Prepare the relevant documents for the procurement of goods and services • Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report. • Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
- Perform Procurement support functions such as collecting quotes and putting together basic procurement documents such as requisitions and bid matrices.
- Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs
- Communicating with all related actors (vendors, warehousing, and programme staff) on procurement progression, facilitating internal and external coordination.
- Contribute to ensuring compliance with DRC’s procurement principles, standards, and policies, donor regulations, and local statutory requirements.
- Facilitate market assessments when needed and update market records with prices on goods and services requested for programmatic activities.
- Correctly apply ERP supply chain processes
- Ensure appropriate archiving (hard copy and electronic filling) is maintained for all procurement files.
- Maintain an updated suppliers registration record accompanied with all necessary documentation as per DRC regulations.
- Striving for excellence: Focusing on reaching results while ensuring efficient processes. • Collaborating: Involving relevant parties and encouraging feedback. • Taking the lead: Taking ownership and initiative while aiming for innovation. • Communicating: Listening and speaking effectively and honestly. • Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Education: (include certificates, licenses etc.)
Diploma or equivalent professional qualification
Languages: (indicate fluency level)
- Fluency in Arabic
Advanced in English
Potential interview questions
| Can you describe a time when you had to manage multiple procurement tasks simultaneously? | This question assesses your ability to prioritize and manage time effectively in a procurement role. | Highlight your organizational skills and provide a specific example of how you successfully managed your tasks. |
| How do you ensure compliance with procurement policies and regulations? | The interviewer wants to see your understanding of compliance and the importance of adhering to regulations in procurement. | Pro members can see the explanation. |
| What steps do you take to communicate effectively with vendors during the procurement process? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
drc.ngo
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