Supply Chain Assistant (Procurement)

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

Overall responsibilities is to undertake and monitor procurement activities associated with DRC operations to ensure that all procurement matters are dealt with in accordance with organizational standards and policies, this include weekly, monthly activity reports to the immediate supervisor.

Responsibilities:

• Respect and control DRC procedures
• Support the Procurement department with completing multiple procurements to deadlines and ensuring all relevant paperwork is completed and up to date
• Organizes events, arranges lunch, refreshment and all required arrangement with vendors and technical team
• Coordinate closely with Finance department to ensure all documentation is correct for payments of suppliers
• Focus on transparency and accountability of the organization
• Assistant to Supply Chain Manager - Procurement for opening and keep the filing up to date.
• Other duties as requested by line manager.

Purchasing

• Ensure that Order Requests are correctly filled and it is authorized correctly by authorized person.
• Collect quotations and produce Purchase Requests following DRC procurement processes
• Update relevant databases under the supervision of the line manager
• Maintain honesty and integrity when purchasing and collecting quotations from suppliers
• Ensure to keep update of procurement follow up form.

Filing

• Ensure a proper filing system of procurement documents in closed coordination with procurement assistant (finance).
• Support with providing accurate and updated procurement documentation in case of audit
• Ensure information flow with relevant departments

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

Two Years’ relevant Experience

Female applicants:

• Interested qualified female candidates with a minimum of 1 year of relevant working experience in Human Resources and Administration may be considered for the next stage of the recruitment process.
• Female in DRC who travel for official trips will be allowed to travel with a Moharam and the travel/accommodation cost will be incurred by DRC.
• Female mothers who work for DRC are eligible for Day Care cost for their children up to the age of 6.

Education/qualifications:

• Mandatory: Bachelor’s Degree in Business Administration.
• Master’s degree in the relevant field would be an asset.

Languages:

• English (Written and Spoken) – Fair
• Dari / Pasto (Written and Spoken) – Fluent

We Offer:

• Salary and conditions will be in accordance with DRC salary scale

Application process:

Interested? Then apply for this position, all applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 12 December 2021.

Female candidates are highly encouraged to apply