Supply Chain Assistant (Fleet Assistant)
Support DRC operations and activities, ensuring the efficiency of all motorized assets.
This opening expired 4 months ago.
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Overview
Support DRC operations and activities, ensuring the efficiency of all motorized assets.
You have:
- Minimum 1 year of work experience in Supply Chain, Logistics or any other relevant field.
- Basic knowledge of the technical condition of the vehicle and conducting visual inspections.
- Valid category B driver's license
- Bachelor's Degree in Logistics/Logistics and Supply Chain Management/Economics or related fields
- Experience with standard procurement procedures and documentation.
- Fluency in Ukrainian language.
- Experience in supply chain management including procurement, transport and distribution, warehouse and stock management.
- Basic knowledge of English.
- Experience with auto mechanics or electrical installations.
Contract
This is a DRC - National contract. More about DRC - National contracts.
Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.
DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and implements emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
DRC is currently looking for a highly-qualified Supply Chain Assistant (Fleet Assistant) to join our team in Mykolaiv.
About the job:
The Danish Refugee Council (DRC) in Mykolaiv is looking for a Supply Chain Assistant (Fleet Assistant) who will support DRC operations and activities, ensuring the efficiency and effectiveness of all motorized assets, will be responsible for procurement of goods and services as per assigned tasks and logistics functions at the level of the Mykolaiv office (storage, warehousing, transportation, etc.).
This position will report to the Fleet Team Leader.
Your main responsibilities will be:
- Support daily fleet operations under the supervision of the Fleet Officer / Fleet Team Leader in the Mykolaiv office.
- Conduct basic vehicle inspections, ensure mandatory safety equipment is available, and report any malfunctions or safety risks.
- Monitor vehicle use, location, fuel consumption, and fleet consumables.
- Collect, maintain, and update fleet documentation, including trip sheets, vehicle logs, reports, insurance documents, and databases.
- Follow up on regular vehicle maintenance and assist with vehicle rentals in line with internal procedures.
- Support drivers with fuel and mileage reporting, training, and compliance with Fleet SOPs and road safety regulations.
- Contribute to staff safety, accident prevention, incident reporting, and overall fleet efficiency, including cost optimization (TCO).
- Coordinate with Programs, HR, Finance, HDP, ABA Consortium and other departments on transport-related matters and ensure proper archiving of fleet documentation.
About you
To be successful in this role, candidates should have relevant experience, good communication skills, and the ability to work effectively in a multicultural environment.Moreover, we also expect the following:
Required
- Minimum 1 year of work experience in Supply Chain, Logistics or any other relevant field.
- Basic knowledge of the technical condition of the vehicle and conducting visual inspections.
- Valid category B driver's license
- Bachelor's Degree in Logistics/Logistics and Supply Chain Management/Economics or related fields
- Experience with standard procurement procedures and documentation.
- Fluency in Ukrainian language.
Desirable
- Experience in supply chain management including procurement, transport and distribution, warehouse and stock management.
- Basic knowledge of English.
- Experience with auto mechanics or electrical installations..
In this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: Focusing on reaching results while ensuring efficient processes
- Collaborating: Involving relevant parties and encouraging feedback
- Taking the lead: Taking ownership and initiative while aiming for innovation
- Communicating: Listening and speaking effectively and honestly
- Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment
We offer
- Contract length: 12 months renewable depending on performance and funding after successful completion of 3 months probation period
- Band: I Non - Management
- Designation of Duty Station: Mykolaiv
- Start date: February 2026
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees.
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.
Closing date for applications: 26th January 2026
Potential interview questions
| Can you describe your experience with supply chain logistics and how it relates to this position? | The interviewer is assessing your relevant work experience in supply chain logistics. | Provide a detailed account of your past roles in supply chain logistics and specific responsibilities. |
| What steps do you take to ensure vehicle safety and proper maintenance? | This question evaluates your understanding of vehicle safety protocols. | Pro members can see the explanation. |
| How would you manage communication between different departments regarding transport logistics? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you had to handle an unexpected issue in fleet management. What did you do? | Pro members can see the explanation. | Pro members can see the explanation. |
| What is your knowledge of procurement procedures, and how have you applied this in previous roles? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies would you use to optimize fleet costs? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure compliance with road safety regulations when managing a fleet? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you have trained or supported others in your previous roles? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 5 months ago
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Updated 4 months ago
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Source:
drc.ngo
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