Supply chain Assistant

Job Description

The Procurement assistance is responsible for the efficient coordination and management of procurement functions for IRC’s office. The position holder will procure Program supplies, services and equipment, whilst ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.

1. Procurement Planning

Working closely with Senior SC officer and SC Manager, and other internal and external partners, you will effectively plan and support program implementation by:

· Collecting, organizing and analyzing data market information and data to enable effective procurement planning

· Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)

· Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement..

2. Procurement

Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:

· Support the development of procurement specifications

· Process approved Purchase requisitions through the procurement software ensuring data accuracy.

· Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).

· Train and certify procurement committee members and participate in tender meetings and evaluations.

· Prepare bids analysis and other bidding documents for approval.

· Conduct negotiations with suppliers that is transparent and documented.

· Review procurement documents for accuracy before taking payment for approval.

· Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement

· erformance indicators

4. Supplier Management

The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-

· Maintaining suppliers files and documentation

· Monitoring and documenting supplier performance

· Maintain supplier performance score cards.

Qualifications

Requirements:

· BA Degree in Purchasing and Supplies Management, Accounting, Business Administration or other related fields with a minimum of one year work experience or College Diploma with a minimum of three years work experience. or

· Minimum of 6 months IRC-Internship service

· NGO experience is plus.

SKILLS AND ABILITIES

· Plus basic computer knowledge (Word, Excel)

· Basic English Spoken and Written

· Good Communication and Interpersonal skill

· Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail

· Experience working in remote and hardship areas and ability to work under pressure and stressful situations