Supply Chain Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Supply Chain Assistant

Diyala-Baqubah

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

About the job

The Social Cohesion Project Manager is responsible for leading a project team to successfully deliver a community dialogue and peacebuilding project in Diyala. This will include the direct line management of one field team in Diyala and the implementation of all the projects designated outputs on time, according to the workplan, and within budget. The Project Manager will oversee a direct implementation of day-to-day activities, engage local stakeholders, community members, and youth in DRC programming, and ensure project recording keeping, reporting, and an active culture of organizational learning.

Responsibilities:

Procurement:

• Receiving & verifying Purchase Requests from program teams, identification of potential suppliers, receiving quotations from suppliers through a Single Quote or Request for Quotations (RFQ) process, completing RFQ reports, organizing signing of Purchase Orders (contracts) with suppliers, and working with finance team to ensure timely payment to suppliers.
• Ensure all processes are completed in accordance with the DRC Procurement Manual, SOPs, and donor guidelines
• Filing, scanning, and sharing all required documents & procurement/supplier files
• Conduct all duties in accordance with the DRC Code of Conduct and ensure all DRC Suppliers conform with the DRC Code of Ethics
• Follows up in a timely manner with Suppliers for all urgent requirements.
• Provides timely Procurement Reports on Procurement activity to line manager and related programs.

Fleet:

• Responsible for the fleet management for all Diyala vehicles.
• To ensure the cars are in a clean condition on a daily basis.
• Collect vehicles data and complete vehicles monthly reports
• Follow up and maintain Generators fuel consumption through trackers, weekly and monthly report.
• To perform general check up on the cars (engine oil, brake oil, tires pressure, wiper fluid, radiator fluid, etc.) to make sure the car is ready at all times where practicable.
• Develop daily and weekly movement plan.
• Responsible for with the following up Vehicle fuel refilling and maintenance.

Warehousing:

• Support the movement of goods from warehouse(s) to distribution sites.
• Take Monthly inventory of goods in warehouse.
• Ensure the hygiene and cleanliness of warehouse.
• Provide oversight for casual workers.
• Scan delivered items and ensure quality.
• Report damaged or missing commodities to supervisors.
• Work as an active team member to complete team goals.
• Prepare documentation and inventory for audits.

Assets:

• Help ensuring that standard SC asset and inventory management procedures are adhered to
• Assist in maintaining an accurate asset and inventory tracker and supporting field logistics teams to do the same.
• Maintaining sign out sheets for commonly used assets
• Ensuring that all assets are accompanied by accountability forms and users are held accountable for the assets assigned to them
• Tagging of all inventory and assets
• Liaising with procurement on timely repair of assets and inventory item.

Others:

• Responsible for logistical support to the sub-offices at program locations, and to program teams including maintenance & repair, generator functionality & fueling, etc.
• Any other duties as may be assigned by the line manager.
• This job description is not a definitive task list but has been done to clarify the responsibilities of the employee

About you

Experience and technical competencies: (including years of experience)

• 1 or more years of experience in logistics/ fleet/procurement is preferred
• Experience working with NGOs or humanitarian organizations is a plus
• Must be organized, able to multi-task, flexible, and able to work as a team
• Honesty & integrity are a must
• Strong computer skills including advanced Excel skills.
• Good communication skills written and verballyStrong analytical and communication, negotiation, advocacy and diplomacy skills; effective in representation and liaison with external parties.
• Strategic thinker with the ability to quickly develop good insight and understanding of the political environment of the country.
• Education: (include certificates, licenses etc.)University degree, preferably in social sciences.
• Language : Flunet in English (written and spoken), and arabic.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 6 months

Band: I

Start date: 1/Feb/2022

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies.

Closing date for applications: 16th Jan 2022

Please note: that given the urgency of vacancy the position may be filled before the due date.

For further information about the Danish Refugee Council, please consult our website drc.ngo.