Supply Chain Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

DRC Somalia/Land

DRC has been operating in Somalia since 1998 using the protection of human rights framework. Somalia is experiencing a devastating humanitarian crisis, with nearly 80% of the population in need of some form of humanitarian assistance. DRC in Somalia is scaling up the operation in emergency response through an integrated approach accessing hard to reach populations

Overall purpose of the role: (1-2 sentences)

The Supply Chain Assistant is responsible for procurement of programme goods, services, works and support improvements in procurement functions.

Responsibilities: (in bullet points)

• Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in collaboration with the Procurement team leader.
• Assist in liaising with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
• Ensure that all Purchase Requests, Purchase Orders, RFQ and ITBs are tracked from point of planning and request through to final receipt.
• Regularly review, update and share the information management databases and trackers to the Procurement team leader or manager.
• Assist with the preparation of contracts and amendments of contracts when needed.
• Assist in the joint verification of procured goods, services and works and to ascertain the items conformity to Technical Specifications and Quantities.
• Constantly search the market for new suppliers that may provide better service or value for money for DRC.
• Assist in the maintenance of the suppliers list using the Supplier Profile and Registration Form.
• Assist in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place
• Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors.
• Prepare and submit payments of suppliers to finance on a timely manner
• Screen the suppliers in anti-terrorism databases
• Ensure the non-winning suppliers receive notification from DRC about the status of their bids
• Conduct duties in accordance with DRC Somalia programme Standard Operating Procedures (SOPs);
• Conduct duties in accordance with DRC Code of Conduct.
• % PRs processed on time (as peer standard processing times issued by CO)
• Contract closure checklist is used to close all procurement files
• For each procurement conducted, supplier database and forms and updated and filed
• All approvals on SC documents are as per IDRA
• Participation of monthly Lessons Learnt Exercise
• All procurement trackers for procurement are updated
• All Minimum Operating Procedures from Supply Chain Operation handbooks are adhered
• Any other duty delegated by Line manager.

Experience and technical competencies: (include years of experience)

• Minimum of 2 years’ experience in a similar position with an international organization preferably in INGOs operating in Somalia
• Basic knowledge of procurement principles
• Good command of English-spoken and written
• Good communication skills and ability to conduct training
• Good skills MS Word, Excel, Outlook, Power point
• Good interpersonal and team skills
• Commitment to humanitarian principles and values
• Commitment to and understanding of DRC’s aims, values and principles

Education: (include certificates, licenses etc.)

• Bachelor degree in Procurement & Supply Chain Management, Business Administration (BBA) or Any related field with 2 years of practice experience

Conditions

Contract: 12 months with the possibility of extension, subject to funding and performance. Salary and other conditions are offered by DRC’s Terms of Employment for National Staff; Employment band None Management I2

Availability: 1st August 2024

Duty station: This position is based in Beletweyne

Reporting Line: Base Manager

Providing equal opportunities, we are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards: DRC’s capacity to ensure the protection of and assistance to refugees, IDP, and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct about DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough background checks as part of the recruitment process

Application and CV

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered

Qualified Female candidates highly encouraged to apply

DRC only accepts applications sent via our online application form on www.drc.ngo under Vacancies.

Please submit your application and CV in English no later than 25th June 2024.