Supply Chain Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021).

Under the general supervision and guidance of the Warehouse Officer, the Supply Chain Assistant is responsible for the following:

• Receive and process requests for goods and preparing the pick list and issue vouchers for approved requests; • Prepare inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries; • Support in identification of “minimum, restock (re-order) and maximum stock levels” of Supply warehouse materials; • Prepare various Warehouse Activity Reports including Key Performance Indicators (KPIs), inventory, one hundred percent (100%) expendable accuracy and statistics reports; • Providing supervision and training to junior personnel in stock handling, records keeping, receiving and inspection, operations in the warehouse, delivery of goods and reception of proper documentation for items supplied; • Ensuring that the Warehouse personnel carefully monitors the handling of issue vouchers, picking of stock and preparation of issue vouchers for delivery to clients, in order to avoid potential mistakes in the process; • Tracking the issue and consumption of expendable items and developing scales of issue; • Supporting the initiation of write-off actions and coordinating with Service Support Sections/Claims/Board of Survey (BOS)/Local Property Survey Board (LPSB). Updating asset status in the UMOJA system; • Undertaking the conduct of monthly stock take of expendable items. Conducting annual full physical inventories as required; • Verifying inventory stock levels based on demand history. Reviewing demand history and verifying Days of Supply (DOS) levels for on hand stock, safety stock levels and minimum/maximum levels; for inventory. Implementing measures to prevent a stock out situation for fast-moving items from occurring and preparing stock replenishment lists for approval of the Warehouse Officer; • Receiving, storing, maintaining, security and issuing of stocks to the Integrated Warehouse customers and maintaining an accurate transaction history for all receipts and issues. Conducting proper warehouse housekeeping on a continuous basis. Ensuring all items received for storage are labeled, properly arranged in the storage shelves/bins and correctly entered into the database; • Supporting the planning of goods requirements for the entitled customers in the region. Liaising with the County Support Base (CSB) Administration Staff regarding CSB requirements; • Ensuring database accuracy for the movement of stock in the warehouse. When discrepancies are noted, initiating investigation and correction of database records as required; • Prepare and submit reports at prescribed time intervals for activities in all warehouses to management; • Perform any other related tasks as may be required by the Warehouse Officer or State Administrator.

Results/Expected Output:

• Received, stored and issued materials and supply items both expendables and non- expendables and accurately reflected all transactions in the electronic inventory system SAP/Umoja; • Advised the Warehouse Officer on a frequent and regular basis with regard to the stock levels to facilitate timely requisitions of replenishments; • Maintained auditable records of transactions, both in electronic and hard documents; • Identified and initiated write-off of expendable and non- expendable items; • Ensured Best Value for Money (BVM) concept by adherence to effective validation and verification of the supply chain management; • Achieved client satisfaction and orientation.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

warehousing and inventory management in retail logistics and/or exposure to any of the Supply Chain Management functional components;

Proven ability to analyze data. Having experience in Umoja Warehousing is an advantage;

Experience in a large international organization is an advantage;

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc) and other IT applications and office technology equipment.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.