Supply Chain Assistant

Work Arrangement:

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

As of February 24th, the IRC has pivoted to an emergency response in Ukraine and now we are working in multiple locations in Ukraine providing assistance to our clients in the fields of economic recovery and development, protection and health.

Deployment Scope

The Supply Chain Assistant will focus on low-value procurement and other program support activities, asset and office equipment management, interaction with the warehouse and partners regarding the arrival and shipment of goods under the direct supervision of the Supply Chain Manager.

Responsibilities

Procurement of materials and service:

- Procures materials and services under 500 USD in compliance with IRC procurement policy and procedure for petty cash procurement.

- Ensures quality, quantity and timely delivery of procured materials and timely completion of small contracts.

- Provides local materials and services price information to department.

- Makes the purchase of stationery for all offices of Ukraine in accordance with the MPA, the preformed order is received from the Admin office.

- Support management in coordination with the Finance department the payment tracker to vendors.

- Support Warehouse Manager and Supply Chain Manager for any inventory, logistics, procurement, payments and researching exercise.

Asset and Office equipment management:

- Ensures proper recording and labelling of assets.

- Ensures proper utilization of assets.

- Managing local and national offices ASSET list, support on global asset list registration

- Ensures proper transfer and recording of equipment and office machines/computers and others, furniture etc. from one person to the other.

Others:

- Perform other tasks assigned Supply Chain Manager arising from the needs of the organization.

- Cooperates with all departments and works closely with Sr. SCС in executing supply chain activities at the office level.

- Harassment, Fiscal Integrity, and Anti-Retaliation.

Demonstrated Skills and Competencies:

· Ukrainian (Russian), English written and spoken.

· Competent with using computers, especially Microsoft Office Word and Excel spreadsheets and Outlook.

· General knowledge of Warehouse procedures and tools.

· Strong sense of personal integrity.

· Attention to detail and ability to multi-task.

· Team spirit and problem-solving abilities.

· Excellent interpersonal and communication skills.

· Remains productive when under pressure.

· Demonstrates a systematic and efficient approach to work.

· Relates and works well with people of different cultures, gender and backgrounds.

Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Where misconduct is alleged, IRC follows a Zero tolerance approach and takes all necessary actions and corrective measures. IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients.

These commitments are set out in IRC’s Safeguarding Policies, accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies.

IRC is an active member of the Inter-Agency Task Force on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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Qualifications