Supply Chain Assistant

Job Description

Background The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. As of February 24th, the IRC has pivoted to an emergency response in Ukraine and now we are working in multiple locations in Ukraine providing assistance to our clients in the fields of economic recovery and development, protection and health.

Deployment Scope The Supply Chain Assistant will focus on low-value procurement and other program support activities, asset and office equipment management, and interaction with the warehouse and partners regarding the arrival and shipment of goods under the direct supervision of the Supply Chain Manager or Sr. Supply Chain Officer.

Responsibilities Procurement of materials and service: Procures materials and services under 500 USD in compliance with IRC procurement policy and procedure for petty cash procurement. Ensures quality, quantity and timely delivery of procured materials and timely completion of small contracts. Provides local materials and services price information to department. Makes the purchase of stationery for all offices of Ukraine in accordance with the MPA, the preformed order is received from the Admin office. Support management in coordination with the Finance department the payment tracker to vendors. Create and manage in coordination with the SC department the MPA tracker with vendors. Support warehouse manager for any inventory exercise.

Asset and Office equipment management: Ensures proper recording and labelling of assets. Ensures proper utilization of assets. Managing local and national offices ASSET list, support on global asset list registration Ensures proper transfer and recording of equipment and office machines/computers and others, furniture etc. from one person to the other. Perform inventory for furniture facilities

Others: Perform other tasks assigned by Sr. Supply Chain Officer/ Supply Chain manager. Cooperates with all departments and works closely with Sr. SCO in executing supply chain activities at the office level.

Key Work Relationships: She/he closely works with all program and support staff to effectively and efficiently realize the overall organizational mission.

Requirements: Advanced Degree, minimum 2 years of progressive Supply Chain professional experience or equivalent education and experience. Knowledge and experience in market analysis techniques, procurement and contracting, inventory, property and asset management Fluency in Ukraine required, English - not less than B2.

The International Rescue Committee is an Equal Opportunity Employer. International Rescue Committee considers all candidates on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law. The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Professional Standards

The International Rescue Committee is determined to protect the people it serves and staff from all kinds of harm, including sexual exploitation, abuse, and harassment. It is committed to take all necessary preventive measures and create an environment where people feel safe. IRC builds diverse and inclusive teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

IRC workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces its safeguarding policies to protect adult and child clients from any form of exploitation and abuse, including sexual exploitation and abuse, and its staff from sexual harassment and violence.

Where misconduct is alleged, IRC follows a Zero tolerance approach and takes all necessary actions and corrective measures. IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients.

These commitments are set out in IRC’s Safeguarding Policies, accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies.

IRC is an active member of the Inter-Agency Task Force on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.

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Qualifications