Supply Chain Assistant

Job Description

Background:

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Position Overview

Working closely with Senior SC officer and SC Manager, and other internal and external partners, you will effectively plan and support program implementation.

Major key Responsibilities:

Procurement Planning

- Collecting, organizing, and analyzing data market information and data to enable effective procurement planning - Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs) - Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.

Procurement

Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:

- Support the development of procurement specifications - Process approved Purchase requisitions through the procurement software ensuring data accuracy. - Initiate and process Request for quotations (RFQ) and Request for proposals (RFP). - Train and certify procurement committee members and participate in tender meetings and evaluations. - Prepare bids analysis and other bidding documents for approval. - Conduct negotiations with suppliers that is transparent and documented. - Review procurement documents for accuracy before taking payment for approval. - Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement

Supplier Management

The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes: -

- Maintaining suppliers’ files and documentation - Monitoring and documenting supplier performance - Maintain supplier performance score cards.

Compliance and Ethics

You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:

- Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc. - Providing consistent and constructive support to other departments to ensure compliance with policies and procedures - Identifying and reporting procurement red flags across the procurement value chain - Implementing corrective action plans (CAPs) in response to internal and/or external audit queries

Reporting

You will support timely and accurate reporting by:

- Preparing and submitting accurate monthly reports to the Procurement Manager on time. - Supporting with developing and updating the procurement plans (assigned) as required. - Submitting monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance - Submit periodic procurement tracking report for specific Grants that you are assigned to.

Qualifications

- Minimum of one year work experience in a supply chain And Procurement capacity - Knowledge of Supply chain and Procurement management systems and forms - Diploma/Degree in supply Chain management, Management, business administration or related fields, 3 years’ experience Diploma & 1 year experience for Degree and has experience about the warehouse management, inventory and - Very good knowledge and experience in Microsoft Word and Excel software application - Must have good command of both spoken and written English and Somali. - NGO Experience is an advantage

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short listed and contacted.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information.

· Name of the position you have applied for

· Date of application

· Summary of your qualifications and experience

· Motivation/objective of why you have applied for the job

· Permanent Address and present address (if different from permanent) and telephone number if possible, also email address

· Disclose any family relationships with existing IRC employees.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.